King Washington Sample Letter for Return of Late Payment and Denial of Discount

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• County: King
• Control #: US-0188LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Urgent Notice: Return of Late Payment and Denial of Discount Dear [Customer's Name], I am writing to address a recent overdue payment made for the products/services purchased from [Company Name]. We highly value your business and strive to maintain a mutually beneficial relationship with our esteemed clients, which is why we feel it is essential to address this matter promptly. Upon reviewing our records, we noticed that payment for [Invoice Number/Date] has not been received by the due date, which was [Due Date]. As per our payment terms and conditions, prompt payment is crucial in order for us to continue providing high-quality products/services and support to our customers. We understand that situations might arise causing delays in payment, and we appreciate your cooperation to resolve this matter expediently. We kindly request that you remit the outstanding payment immediately to avoid further complications. The total outstanding amount is [Total Amount Due]. However, we regret to inform you that we are unable to grant you the discount associated with the original invoice. This discount was applicable only for payments made within the agreed-upon timeframe, and unfortunately, due to the delayed payment, it is no longer applicable. We understand that unforeseen circumstances may have caused the late payment, and we are willing to consider your situation. If you believe there are extenuating circumstances that impacted your ability to pay on time, we kindly request you to provide us with any relevant details or supporting documentation. This will enable us to reassess the situation and determine if any special arrangements can be made. Please be aware that further delays in payment may result in additional charges, as outlined in our terms and conditions. It is our sincere hope that we can resolve this issue swiftly and preserve our valued working relationship. We appreciate your immediate attention to this matter, and we encourage you to contact our billing department at [Contact Details] with any questions, concerns, or to arrange payment. We remain committed to providing exceptional products/services and look forward to finding a mutually satisfactory solution soon. Thank you for your understanding and cooperation. Yours sincerely, [Your Name] [Your Position] [Company Name] [Contact Information] Keywords: Late payment, overdue payment, payment terms, outstanding payment, payment delay, discount denial, late payment consequences, prompt payment, billing department, working relationship, payment arrangements.

Subject: Urgent Notice: Return of Late Payment and Denial of Discount Dear [Customer's Name], I am writing to address a recent overdue payment made for the products/services purchased from [Company Name]. We highly value your business and strive to maintain a mutually beneficial relationship with our esteemed clients, which is why we feel it is essential to address this matter promptly. Upon reviewing our records, we noticed that payment for [Invoice Number/Date] has not been received by the due date, which was [Due Date]. As per our payment terms and conditions, prompt payment is crucial in order for us to continue providing high-quality products/services and support to our customers. We understand that situations might arise causing delays in payment, and we appreciate your cooperation to resolve this matter expediently. We kindly request that you remit the outstanding payment immediately to avoid further complications. The total outstanding amount is [Total Amount Due]. However, we regret to inform you that we are unable to grant you the discount associated with the original invoice. This discount was applicable only for payments made within the agreed-upon timeframe, and unfortunately, due to the delayed payment, it is no longer applicable. We understand that unforeseen circumstances may have caused the late payment, and we are willing to consider your situation. If you believe there are extenuating circumstances that impacted your ability to pay on time, we kindly request you to provide us with any relevant details or supporting documentation. This will enable us to reassess the situation and determine if any special arrangements can be made. Please be aware that further delays in payment may result in additional charges, as outlined in our terms and conditions. It is our sincere hope that we can resolve this issue swiftly and preserve our valued working relationship. We appreciate your immediate attention to this matter, and we encourage you to contact our billing department at [Contact Details] with any questions, concerns, or to arrange payment. We remain committed to providing exceptional products/services and look forward to finding a mutually satisfactory solution soon. Thank you for your understanding and cooperation. Yours sincerely, [Your Name] [Your Position] [Company Name] [Contact Information] Keywords: Late payment, overdue payment, payment terms, outstanding payment, payment delay, discount denial, late payment consequences, prompt payment, billing department, working relationship, payment arrangements.