Maricopa Arizona Sample Letter for Return of Late Payment and Denial of Discount

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• County: Maricopa
• Control #: US-0188LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Request for Return of Late Payment and Denial of Discount Dear [Recipient's Name], I hope this letter finds you well. I am writing to address a recent payment issue pertaining to invoice number [Invoice Number], dated [Invoice Date]. As a loyal customer of [Company Name], I have always appreciated the excellent services you provide. However, I noticed an error in the amount billed and the denial of the agreed-upon discount. Upon reviewing my records, I discovered that the payment for the aforementioned invoice was made on [Payment Date], but unfortunately, it was remitted after the due date. I sincerely apologize for this delay, as it was an oversight on my part. Rest assured, future payments will be promptly submitted within the designated time frame, as previously agreed upon. While acknowledging my mistake, I would like to request the return of the late payment fee imposed, as per the terms and conditions outlined in our agreement. Additionally, I kindly ask you to reconsider the denial of the agreed-upon discount on this particular invoice. I believe it is fair to restore the discount, considering my consistent loyalty and punctual payments in the past. I understand that timelines and policies are in place to ensure timely payments, and I genuinely value our professional relationship. Furthermore, I assure you that this occurrence is an exception and will not be repeated. Furthermore, I kindly request your understanding and cooperation in this matter. Enclosed with this letter is a copy of the original invoice, clearly highlighting the payment date and the discrepancy in the amount billed, as well as supporting documents attesting to my adherence to the agreed discount. I trust that you will review the matter thoroughly and make a fair decision. I kindly request a prompt response, addressing the return of the late payment fee and any adjustments relating to the previously denied discount. If there are any supporting documents required or further information needed, please do not hesitate to contact me via email or phone, as stated above. Thank you for your attention to this matter. I genuinely appreciate your understanding and anticipate a positive outcome. I look forward to maintaining our long-standing business relationship. Yours sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Request for Return of Late Payment and Denial of Discount Dear [Recipient's Name], I hope this letter finds you well. I am writing to address a recent payment issue pertaining to invoice number [Invoice Number], dated [Invoice Date]. As a loyal customer of [Company Name], I have always appreciated the excellent services you provide. However, I noticed an error in the amount billed and the denial of the agreed-upon discount. Upon reviewing my records, I discovered that the payment for the aforementioned invoice was made on [Payment Date], but unfortunately, it was remitted after the due date. I sincerely apologize for this delay, as it was an oversight on my part. Rest assured, future payments will be promptly submitted within the designated time frame, as previously agreed upon. While acknowledging my mistake, I would like to request the return of the late payment fee imposed, as per the terms and conditions outlined in our agreement. Additionally, I kindly ask you to reconsider the denial of the agreed-upon discount on this particular invoice. I believe it is fair to restore the discount, considering my consistent loyalty and punctual payments in the past. I understand that timelines and policies are in place to ensure timely payments, and I genuinely value our professional relationship. Furthermore, I assure you that this occurrence is an exception and will not be repeated. Furthermore, I kindly request your understanding and cooperation in this matter. Enclosed with this letter is a copy of the original invoice, clearly highlighting the payment date and the discrepancy in the amount billed, as well as supporting documents attesting to my adherence to the agreed discount. I trust that you will review the matter thoroughly and make a fair decision. I kindly request a prompt response, addressing the return of the late payment fee and any adjustments relating to the previously denied discount. If there are any supporting documents required or further information needed, please do not hesitate to contact me via email or phone, as stated above. Thank you for your attention to this matter. I genuinely appreciate your understanding and anticipate a positive outcome. I look forward to maintaining our long-standing business relationship. Yours sincerely, [Your Name]