[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Company Name] [Company Address] [City, State, ZIP] Subject: Return Authorization Request Dear [Company Name], I hope this letter finds you well. I am writing to request a return authorization for the product(s) I purchased from your company, [Company Name]. I have outlined the relevant information below to facilitate the return process. 1. Order Details: — Order Number: [Provide your order number] — Date of Purchase: [Specify the date of your purchase] — Product Name(s): [List the product name(s) you wish to return] — Quantity: [Specify the quantity of each item] 2. Reason for Return: [Explain in detail the reason for requesting a return authorization. You may mention concerns such as product damage, wrong size/color, incorrect item received, or any other valid reason.] 3. Desired Resolution: [State your preferred resolution for the return, such as a replacement, store credit, or a refund.] 4. Supporting Documents: [Attach any relevant documents, such as photographs of the damaged product(s) or packaging, if applicable.] I kindly request your prompt attention to this matter and ask that you review my request for a return authorization as soon as possible. I look forward to your response within [mention a particular timeframe, e.g., 10 business days]. Should you require any further information or clarification, please do not hesitate to reach me at the contact information provided above. Thank you for your understanding and support in resolving this matter. I appreciate your excellent customer service and look forward to continued positive experiences with [Company Name]. Sincerely, [Your Name]
Allegheny Pennsylvania Sample Letter for Return Authorization
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