HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
The Broward Florida HUD Privacy Act Handbook with Explanation is a comprehensive guide that provides detailed information about the privacy practices and policies implemented by the Department of Housing and Urban Development (HUD) in Broward County, Florida. This handbook aims to ensure compliance with the Privacy Act, a federal law that governs the collection, use, and disclosure of personal information by federal agencies. The handbook outlines the various provisions and requirements of the Privacy Act, emphasizing how HUD protects the privacy rights of individuals who receive housing assistance or participate in housing-related programs in Broward County. It provides a clear understanding of the rights and responsibilities of individuals regarding the privacy of their personal information. Key topics covered in the Broward Florida HUD Privacy Act Handbook include: 1. Overview of the Privacy Act: A detailed explanation of the Privacy Act, its purpose, and how it relates to HUD programs and activities in Broward County. 2. Collection and Use of Personal Information: Description of the types of personal information collected by HUD, such as names, addresses, social security numbers, and financial information. It explains how this information is used to determine eligibility, provide assistance, and manage housing programs. 3. Privacy Safeguards: Information about the security measures implemented by HUD to protect personal information from unauthorized access, disclosure, or misuse. It includes details on data retention, access controls, and encryption methods. 4. Individual Rights: Explanation of individuals' rights under the Privacy Act, including the right to access, correct, and amend their personal information held by HUD. It also discusses the process for filing complaints related to privacy violations. 5. Sharing of Information: Clarification on when and with whom HUD may share personal information collected, ensuring that it complies with the Privacy Act and other applicable laws and regulations. It highlights exceptions to confidentiality, such as mandatory reporting of suspected fraud or abuse. 6. Privacy Impact Assessments: Information on how HUD conducts regular assessments to identify potential privacy risks and ensure compliance with privacy laws and regulations. This section provides an overview of the assessment process and how it contributes to maintaining the privacy of personal information. 7. Training and Accountability: Details on training programs provided to HUD employees and contractors to ensure they understand the importance of privacy and the proper handling of personal information. It also explains the consequences of privacy breaches and the measures taken to hold individuals accountable. Types of Broward Florida HUD Privacy Act Handbooks: 1. Broward Florida HUD Tenant Privacy Act Handbook: This handbook is specifically tailored for tenants residing in HUD-assisted housing in Broward County. It provides information on how their personal information is collected, used, and protected. 2. Broward Florida HUD Employee Privacy Act Handbook: This handbook targets HUD employees working in Broward County and offers a comprehensive overview of employee privacy rights, responsibilities, and expectations in accordance with the Privacy Act. 3. Broward Florida HUD Program Participant Privacy Act Handbook: This handbook focuses on individuals participating in various HUD programs, such as homeownership assistance or rental assistance. It explains how their personal information is handled throughout the program participation process. These handbooks serve as essential resources to promote transparency, protect privacy, and ensure compliance with the Privacy Act in Broward County, Florida.The Broward Florida HUD Privacy Act Handbook with Explanation is a comprehensive guide that provides detailed information about the privacy practices and policies implemented by the Department of Housing and Urban Development (HUD) in Broward County, Florida. This handbook aims to ensure compliance with the Privacy Act, a federal law that governs the collection, use, and disclosure of personal information by federal agencies. The handbook outlines the various provisions and requirements of the Privacy Act, emphasizing how HUD protects the privacy rights of individuals who receive housing assistance or participate in housing-related programs in Broward County. It provides a clear understanding of the rights and responsibilities of individuals regarding the privacy of their personal information. Key topics covered in the Broward Florida HUD Privacy Act Handbook include: 1. Overview of the Privacy Act: A detailed explanation of the Privacy Act, its purpose, and how it relates to HUD programs and activities in Broward County. 2. Collection and Use of Personal Information: Description of the types of personal information collected by HUD, such as names, addresses, social security numbers, and financial information. It explains how this information is used to determine eligibility, provide assistance, and manage housing programs. 3. Privacy Safeguards: Information about the security measures implemented by HUD to protect personal information from unauthorized access, disclosure, or misuse. It includes details on data retention, access controls, and encryption methods. 4. Individual Rights: Explanation of individuals' rights under the Privacy Act, including the right to access, correct, and amend their personal information held by HUD. It also discusses the process for filing complaints related to privacy violations. 5. Sharing of Information: Clarification on when and with whom HUD may share personal information collected, ensuring that it complies with the Privacy Act and other applicable laws and regulations. It highlights exceptions to confidentiality, such as mandatory reporting of suspected fraud or abuse. 6. Privacy Impact Assessments: Information on how HUD conducts regular assessments to identify potential privacy risks and ensure compliance with privacy laws and regulations. This section provides an overview of the assessment process and how it contributes to maintaining the privacy of personal information. 7. Training and Accountability: Details on training programs provided to HUD employees and contractors to ensure they understand the importance of privacy and the proper handling of personal information. It also explains the consequences of privacy breaches and the measures taken to hold individuals accountable. Types of Broward Florida HUD Privacy Act Handbooks: 1. Broward Florida HUD Tenant Privacy Act Handbook: This handbook is specifically tailored for tenants residing in HUD-assisted housing in Broward County. It provides information on how their personal information is collected, used, and protected. 2. Broward Florida HUD Employee Privacy Act Handbook: This handbook targets HUD employees working in Broward County and offers a comprehensive overview of employee privacy rights, responsibilities, and expectations in accordance with the Privacy Act. 3. Broward Florida HUD Program Participant Privacy Act Handbook: This handbook focuses on individuals participating in various HUD programs, such as homeownership assistance or rental assistance. It explains how their personal information is handled throughout the program participation process. These handbooks serve as essential resources to promote transparency, protect privacy, and ensure compliance with the Privacy Act in Broward County, Florida.
