A virtual assistant is like a personal secretary. They provide customer support, write, answer calls, transcribe, do research, etc. They basically work at home and communicate with their Employer through the Internet or through phone. One method many companies take to maximize the likelihood of having a positive experience in retaining a virtual assistant is by going through a virtual staffing agency. These virtual staffing agencies operate similarly to conventional staffing agencies. When setting up the structure of a virtual assistant business, the owner must decide how he or she will collect the money earned for the services performed.
Traditional Invoicing/Net 30 Days If the virtual assistant does a lot of work for larger corporate clients, she may find that her clients will only do business with her if she extends Net 30 Day terms. With this arrangement, the virtual assistant will issue an invoice at the specified time periods or at the end of a project, whatever is agreed to prior to starting the project.
Traditional Invoicing/Due Upon Receipt Issuing the purchase order or having an agreement where the terms are Due Upon Receipt will help the virtual assistant to get paid much quicker. Just like Net 30 Day terms, the virtual assistant will send an invoice at specified times or at the end of the project and wait for the company to send a check.
Credit Card Payment The virtual assistant can set-up a merchant account and collect payment from the client using a credit card. An invoice will usually still need to be given to the client, but payment can be processed immediately at specified times. The virtual assistant can keep the clients credit card number on file and charge it as soon as a project is completed and the invoice is approved. Credit card payments can also be processed through PayPal without setting-up a merchant account.
Retainer Many virtual assistants collect a retainer from their clients. Often a discount is given when the client agrees to a certain number of hours of work per month charged if it is used or not. Since the client has already paid, they will most likely use the time, however, this is a nice way for the VA to estimate how much he or she will work in a month because the client as already committed to a certain number of hours.
A Suffolk New York Retainer Agreement for Virtual Assistant Services is a legally binding contract between a virtual assistant and a client based in Suffolk County, New York. This agreement outlines the terms and conditions of the working relationship, provides clarity on the scope of services to be rendered, and establishes the retainer fee structure. The Suffolk New York Retainer Agreement for Virtual Assistant Services may vary based on the specific needs and preferences of the parties involved. Here are some potential types or variations of this agreement: 1. Standard Suffolk New York Retainer Agreement: This type of agreement typically includes clauses regarding the virtual assistant's responsibilities, such as administrative tasks, scheduling, email management, research, customer service, and other support services. 2. Specialized Suffolk New York Retainer Agreement: This variation of the agreement may focus on specific niche services provided by the virtual assistant, such as social media management, content creation, graphic design, bookkeeping, or website maintenance. 3. Project-Based Suffolk New York Retainer Agreement: In some cases, a virtual assistant may be hired for a specific project or a defined period. This type of agreement would outline the project's objectives, timeline, deliverables, and any additional fees or conditions related to the project's completion. 4. Exclusive Suffolk New York Retainer Agreement: This type of agreement establishes an exclusive arrangement between the virtual assistant and the client, ensuring that the virtual assistant won't provide services to any other clients during the retainer period. Regardless of the specific type of Suffolk New York Retainer Agreement for Virtual Assistant Services, several essential components should be included. These may include: a) Scope of Services: A clear description of the virtual assistant's responsibilities, tasks, and deliverables. b) Retainer Fee: The agreed upon monthly or weekly retainer fee for the virtual assistant's services and any additional fees for exceeding the agreed-upon hours or scope. c) Payment Terms: The method and schedule of payments, including any late payment charges or penalties. d) Confidentiality and Non-Disclosure: Provisions that protect the client's proprietary information and ensure the virtual assistant maintains strict confidentiality. e) Intellectual Property Rights: Clauses stating that all intellectual property rights related to work created by the virtual assistant during the retainer period belong to the client. f) Limitation of Liability: Clauses that define the extent of the virtual assistant's liability and any limitations or conditions related to potential damages or losses. It is crucial for both parties to carefully review and understand the Suffolk New York Retainer Agreement for Virtual Assistant Services before signing, as it serves as a legally binding contract that governs the working relationship and protects the interests of both the virtual assistant and the client.A Suffolk New York Retainer Agreement for Virtual Assistant Services is a legally binding contract between a virtual assistant and a client based in Suffolk County, New York. This agreement outlines the terms and conditions of the working relationship, provides clarity on the scope of services to be rendered, and establishes the retainer fee structure. The Suffolk New York Retainer Agreement for Virtual Assistant Services may vary based on the specific needs and preferences of the parties involved. Here are some potential types or variations of this agreement: 1. Standard Suffolk New York Retainer Agreement: This type of agreement typically includes clauses regarding the virtual assistant's responsibilities, such as administrative tasks, scheduling, email management, research, customer service, and other support services. 2. Specialized Suffolk New York Retainer Agreement: This variation of the agreement may focus on specific niche services provided by the virtual assistant, such as social media management, content creation, graphic design, bookkeeping, or website maintenance. 3. Project-Based Suffolk New York Retainer Agreement: In some cases, a virtual assistant may be hired for a specific project or a defined period. This type of agreement would outline the project's objectives, timeline, deliverables, and any additional fees or conditions related to the project's completion. 4. Exclusive Suffolk New York Retainer Agreement: This type of agreement establishes an exclusive arrangement between the virtual assistant and the client, ensuring that the virtual assistant won't provide services to any other clients during the retainer period. Regardless of the specific type of Suffolk New York Retainer Agreement for Virtual Assistant Services, several essential components should be included. These may include: a) Scope of Services: A clear description of the virtual assistant's responsibilities, tasks, and deliverables. b) Retainer Fee: The agreed upon monthly or weekly retainer fee for the virtual assistant's services and any additional fees for exceeding the agreed-upon hours or scope. c) Payment Terms: The method and schedule of payments, including any late payment charges or penalties. d) Confidentiality and Non-Disclosure: Provisions that protect the client's proprietary information and ensure the virtual assistant maintains strict confidentiality. e) Intellectual Property Rights: Clauses stating that all intellectual property rights related to work created by the virtual assistant during the retainer period belong to the client. f) Limitation of Liability: Clauses that define the extent of the virtual assistant's liability and any limitations or conditions related to potential damages or losses. It is crucial for both parties to carefully review and understand the Suffolk New York Retainer Agreement for Virtual Assistant Services before signing, as it serves as a legally binding contract that governs the working relationship and protects the interests of both the virtual assistant and the client.
