The following are some important considerations for an entertainment booking agreement:
" Date, time, compensation, and signature by both parties.
" Definition of performance. Both parties should know what is expected for a performance. Provide a clear yet concise description of the nature of the performance, including minimum length, set breaks, and anything else unique to the performance.
" Location, date and time.
" Compensation. It should be clear whether a fixed amount (guarantee), a percent of door or revenue, or both. Include when payment will be made, to whom, how, and any deposits. Be very clear here as to payment method and who specifically receives it. For example, if the deposit goes to the agent, and the remainder to the performer, this should be in the contract. If payment is based on percent of door, both parties should have the right to a presence in the box office and access to box office records or gross receipts.
" Recording, reproduction, transmission, photography. This is usually the artist's right to grant specific permission. However, it is common for the venue owner to have the right to use the performer's name and likeness in advertisements and promotion, so it is good to make sure that the venue owner has the appropriate promotional materials.
" Right to sell merchandise on premises. For smaller venues and engagements, this is usually the performer's right because it may a large part of the performer's compensation.
" Meals, transportation, lodging.
" Sound and production. It should be clarified who provides sound and how.
" Permits, licenses, and taxes. It is customary for these to be covered by the venue owner.
" Acts of God (Force Majeure). These events, such as weather or illness are intended to protect both parties.
" Cancellation. There are a number of ways this is handled. Usually if there is enough notice, neither party is penalized.
" Royalties and licensing. Performers need to either have permission or the necessary licenses when performing copyrighted material.
" Specific requirements/restrictions for performer. Eating, attire, language are examples.
" Agent terms. The agent may have a separate contract with the performer. The contract may between the performer and the venue owner, in which case, the agent's compensation should be clarified in the contract, along with any obligations of the agent.
" Insurance & Security. Personal liability insurance and property insurance are usually the responsibility of the venue owner. Although not often in the contract, the performer should insure his/her own equipment.
Bexar Texas Entertainment Booking Agreement is a legal contract that outlines the terms and conditions under which an entertainment act or performer is hired for a specific event or performance in Bexar County, Texas. This agreement ensures that both parties, namely the performer and the event organizer, are protected and have a clear understanding of their obligations and expectations. The Bexar Texas Entertainment Booking Agreement typically includes important details such as the name and contact information of both parties, event details (date, time, and venue), agreed performance duration, compensation or fee structure, deposit and payment terms, cancellation and rescheduling policies, and any specific requirements or technical specifications needed for the performance. Different types of Bexar Texas Entertainment Booking Agreements may vary depending on the type of entertainment being booked. These can include: 1. Musical Performances: This includes live bands, solo musicians, DJs, or any musical act hired for a concert, festival, wedding, or other events. 2. Comedy Acts: This involves booking stand-up comedians, comedy troupes, or comedic magicians for comedy shows, corporate events, or private parties. 3. Magicians/Illusionists: Booking agreements for magicians or illusionists who perform tricks, illusions, and mind-boggling acts for various events and shows. 4. Performers and Dancers: This type includes various performers such as dancers, acrobats, actors, or other types of entertainers hired for stage shows, dance performances, theater productions, or themed events. 5. Speakers or Presenters: This pertains to agreements made with motivational speakers, industry experts, keynote speakers, or educators hired for conferences, corporate events, or seminars. 6. Celebrity Appearances: These agreements involve booking high-profile or well-known celebrities for appearances, autograph signings, meet-and-greets, and collaborations at special events, promotions, or fundraisers. It is crucial for both parties involved to review the terms and conditions of the Bexar Texas Entertainment Booking Agreement carefully before signing. Additionally, it is recommended to seek legal advice or consult an entertainment lawyer specialized in contract law to ensure all aspects are in compliance with local regulations and industry standards.
