The following are some important considerations for an entertainment booking agreement:
" Date, time, compensation, and signature by both parties.
" Definition of performance. Both parties should know what is expected for a performance. Provide a clear yet concise description of the nature of the performance, including minimum length, set breaks, and anything else unique to the performance.
" Location, date and time.
" Compensation. It should be clear whether a fixed amount (guarantee), a percent of door or revenue, or both. Include when payment will be made, to whom, how, and any deposits. Be very clear here as to payment method and who specifically receives it. For example, if the deposit goes to the agent, and the remainder to the performer, this should be in the contract. If payment is based on percent of door, both parties should have the right to a presence in the box office and access to box office records or gross receipts.
" Recording, reproduction, transmission, photography. This is usually the artist's right to grant specific permission. However, it is common for the venue owner to have the right to use the performer's name and likeness in advertisements and promotion, so it is good to make sure that the venue owner has the appropriate promotional materials.
" Right to sell merchandise on premises. For smaller venues and engagements, this is usually the performer's right because it may a large part of the performer's compensation.
" Meals, transportation, lodging.
" Sound and production. It should be clarified who provides sound and how.
" Permits, licenses, and taxes. It is customary for these to be covered by the venue owner.
" Acts of God (Force Majeure). These events, such as weather or illness are intended to protect both parties.
" Cancellation. There are a number of ways this is handled. Usually if there is enough notice, neither party is penalized.
" Royalties and licensing. Performers need to either have permission or the necessary licenses when performing copyrighted material.
" Specific requirements/restrictions for performer. Eating, attire, language are examples.
" Agent terms. The agent may have a separate contract with the performer. The contract may between the performer and the venue owner, in which case, the agent's compensation should be clarified in the contract, along with any obligations of the agent.
" Insurance & Security. Personal liability insurance and property insurance are usually the responsibility of the venue owner. Although not often in the contract, the performer should insure his/her own equipment.
Chicago Illinois Entertainment Booking Agreement is a legally binding contract between an entertainment booking agency or a representative and an artist or performer. This agreement outlines the terms and conditions for the booking, performance, and compensation of the artist at a specific event or venue in Chicago, Illinois. The agreement typically includes relevant keywords such as: 1. Parties: The agreement identifies the parties involved, including the booking agency/representative and the artist/performer. It includes their legal names, addresses, and contact information. 2. Event Details: It specifies the details of the event, including the date, time, and location of the performance. The agreement may also include any specific requirements or technical specifications for the event, such as stage setup, lighting, or sound equipment. 3. Performance Obligations: This section outlines the artist's performance obligations, including the duration of the performance and any specific services to be provided. It may include details regarding the style, genre, or theme of the performance. 4. Payment Terms: The agreement defines the payment terms, including the artist's fee, payment schedule, and any additional costs or expenses that the booking agency will cover. It may also include provisions for reimbursement of travel, accommodation, or equipment rental expenses if applicable. 5. Intellectual Property and Licensing: This section addresses the ownership and use of intellectual property, such as music compositions, lyrics, or trademarked logos, during the performance. It may also include provisions for obtaining necessary licenses or permits required for the event. 6. Cancellation and Refunds: The agreement outlines the conditions and penalties in the event of cancellation by either party. It may specify the circumstances under which a performance can be canceled or rescheduled and the possible reimbursement or refund policies. 7. Indemnification and Liability: This section details the responsibilities and liabilities of both parties in case of any damage, injury, or loss during the event. It may include provisions for insurance coverage and the extent of liability for each party involved. Different types of Chicago Illinois Entertainment Booking Agreements may include variations based on the specific needs of the artists, performers, or event organizers. Some examples may include agreements for musical performances, comedy shows, theatrical events, DJ or live band bookings, corporate events, or private parties. Each type of agreement would contain similar sections, tailored to the specific requirements of the event or performance.
