The following are some important considerations for an entertainment booking agreement:
" Date, time, compensation, and signature by both parties.
" Definition of performance. Both parties should know what is expected for a performance. Provide a clear yet concise description of the nature of the performance, including minimum length, set breaks, and anything else unique to the performance.
" Location, date and time.
" Compensation. It should be clear whether a fixed amount (guarantee), a percent of door or revenue, or both. Include when payment will be made, to whom, how, and any deposits. Be very clear here as to payment method and who specifically receives it. For example, if the deposit goes to the agent, and the remainder to the performer, this should be in the contract. If payment is based on percent of door, both parties should have the right to a presence in the box office and access to box office records or gross receipts.
" Recording, reproduction, transmission, photography. This is usually the artist's right to grant specific permission. However, it is common for the venue owner to have the right to use the performer's name and likeness in advertisements and promotion, so it is good to make sure that the venue owner has the appropriate promotional materials.
" Right to sell merchandise on premises. For smaller venues and engagements, this is usually the performer's right because it may a large part of the performer's compensation.
" Meals, transportation, lodging.
" Sound and production. It should be clarified who provides sound and how.
" Permits, licenses, and taxes. It is customary for these to be covered by the venue owner.
" Acts of God (Force Majeure). These events, such as weather or illness are intended to protect both parties.
" Cancellation. There are a number of ways this is handled. Usually if there is enough notice, neither party is penalized.
" Royalties and licensing. Performers need to either have permission or the necessary licenses when performing copyrighted material.
" Specific requirements/restrictions for performer. Eating, attire, language are examples.
" Agent terms. The agent may have a separate contract with the performer. The contract may between the performer and the venue owner, in which case, the agent's compensation should be clarified in the contract, along with any obligations of the agent.
" Insurance & Security. Personal liability insurance and property insurance are usually the responsibility of the venue owner. Although not often in the contract, the performer should insure his/her own equipment.
Keywords: Suffolk New York, entertainment booking agreement, types A Suffolk New York Entertainment Booking Agreement is a legally binding contract that outlines the terms and conditions between an entertainment booking agency and an artist or performer for an event or performance taking place in Suffolk County, New York. This agreement serves as a comprehensive document that ensures both parties are clear about their roles, responsibilities, and expectations. It includes important details such as event date, time, venue, compensation, performance requirements, cancellation policies, and other specific terms. Different types of Suffolk New York Entertainment Booking Agreements may vary depending on the nature of the event or the type of entertainment being booked. Here are a few examples: 1. Music Performance Agreement: This type of agreement is commonly used when booking musical artists or bands for concerts, festivals, or private events in Suffolk County, New York. It specifies the number of sets, the duration of each set, technical requirements, and any additional services required, such as sound engineering or equipment rental. 2. Comedy Show Agreement: When booking comedians for live performances or comedy shows in Suffolk County, New York, a specific agreement is often created. It outlines the comedian's performance time, content restrictions, reimbursement for travel and accommodation expenses, and any special requests or considerations. 3. Theater Production Agreement: Suffolk County has a vibrant theater scene, and booking agreements are essential for theater productions. This type of agreement typically covers the rights to perform a specific play or musical, availability of the venue, rehearsal schedules, compensations for actors and crew, and other production-related details. 4. Event or Wedding DJ Agreement: Parties, weddings, and corporate events often require the services of a DJ. This agreement would outline the DJ's performance time, playlist requirements, equipment setup, payment terms, and any additional services offered, such as lighting or MC services. These are just a few examples of the different types of Suffolk New York Entertainment Booking Agreements that exist, each tailored to the specific needs of the entertainment industry in Suffolk County. It is crucial for all parties involved to thoroughly review and understand the agreement before signing to ensure a successful and legally compliant event.
