When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Subject: Cook Illinois Resignation Letter: Notification of Termination with Reference to Outstanding Payments, Work in Progress, and Return of Records Dear [Client's Name], I hope this letter finds you well. It is with a heavy heart that I write to inform you of my resignation as the accounting firm handling your financial matters at Cook Illinois. Over the years, it has been our pleasure to serve you and to witness your business grow and excel. However, due to unforeseen circumstances, we find it necessary to terminate our professional relationship effective [termination date, usually 30 days from the date of the letter]. As part of our commitment to professionalism and ethics, we would like to address several important matters in this letter. Firstly, there are outstanding amounts owed to Cook Illinois for the services rendered. Our team has thoroughly reviewed your account, and according to our records, the outstanding balance amounts to [specific amount]. We kindly request prompt settlement of this outstanding balance within [specific timeframe, usually 30 days from the termination date stated above]. This payment can be made through [payment method, such as bank transfer, check, etc.]. In case you need any clarification on the outstanding amount, please do not hesitate to reach out to us. Secondly, we understand that you have entrusted Cook Illinois with certain ongoing projects and financial matters. Rest assured, we recognize the importance of these unfinished tasks. Our aim is to ensure a smooth transition during this transition period. As such, we will continue to work diligently and complete any pending tasks and projects in progress until [termination date]. We will remain in constant communication with you and strive to meet your expectations during this timeframe. Additionally, we would like to inform you of our commitment to the confidentiality and security of your business information. Upon receipt of this resignation letter, our team will promptly gather and assemble all the records and documents related to your organization's financial affairs. We assure you that these materials will be returned to you safely and in an organized manner. We kindly request your cooperation in arranging a mutually convenient time for the transfer of these records at your earliest convenience. Lastly, we truly appreciate having the opportunity to serve your accounting needs during our time together. We understand that change can be challenging, and we regret any inconvenience this transition may cause. However, we are confident that Cook Illinois will provide you with continued excellent service. We remain at your disposal for any further assistance or clarification during this transition period. You can reach us at [contact information]. Thank you for your trust and understanding over the years. Wishing you all the best for your future endeavors. Sincerely, [Your Name] [Accountant or Accounting Firm Name] [Contact Information]Subject: Cook Illinois Resignation Letter: Notification of Termination with Reference to Outstanding Payments, Work in Progress, and Return of Records Dear [Client's Name], I hope this letter finds you well. It is with a heavy heart that I write to inform you of my resignation as the accounting firm handling your financial matters at Cook Illinois. Over the years, it has been our pleasure to serve you and to witness your business grow and excel. However, due to unforeseen circumstances, we find it necessary to terminate our professional relationship effective [termination date, usually 30 days from the date of the letter]. As part of our commitment to professionalism and ethics, we would like to address several important matters in this letter. Firstly, there are outstanding amounts owed to Cook Illinois for the services rendered. Our team has thoroughly reviewed your account, and according to our records, the outstanding balance amounts to [specific amount]. We kindly request prompt settlement of this outstanding balance within [specific timeframe, usually 30 days from the termination date stated above]. This payment can be made through [payment method, such as bank transfer, check, etc.]. In case you need any clarification on the outstanding amount, please do not hesitate to reach out to us. Secondly, we understand that you have entrusted Cook Illinois with certain ongoing projects and financial matters. Rest assured, we recognize the importance of these unfinished tasks. Our aim is to ensure a smooth transition during this transition period. As such, we will continue to work diligently and complete any pending tasks and projects in progress until [termination date]. We will remain in constant communication with you and strive to meet your expectations during this timeframe. Additionally, we would like to inform you of our commitment to the confidentiality and security of your business information. Upon receipt of this resignation letter, our team will promptly gather and assemble all the records and documents related to your organization's financial affairs. We assure you that these materials will be returned to you safely and in an organized manner. We kindly request your cooperation in arranging a mutually convenient time for the transfer of these records at your earliest convenience. Lastly, we truly appreciate having the opportunity to serve your accounting needs during our time together. We understand that change can be challenging, and we regret any inconvenience this transition may cause. However, we are confident that Cook Illinois will provide you with continued excellent service. We remain at your disposal for any further assistance or clarification during this transition period. You can reach us at [contact information]. Thank you for your trust and understanding over the years. Wishing you all the best for your future endeavors. Sincerely, [Your Name] [Accountant or Accounting Firm Name] [Contact Information]
