When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Franklin Ohio Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Dear [Client's Name], We hope this letter finds you in good health and high spirits. We wanted to take this opportunity to express our deepest gratitude for the privilege of serving as your trusted accounting firm over the past [number of years/months]. However, after careful consideration, we regret to inform you that due to unavoidable circumstances, we have taken the difficult decision to resign as your accounting firm, effective [resignation date]. We understand the importance of seamless transitions and assure you that we will do our utmost to make this process as smooth as possible. We would like to bring to your attention some key matters that necessitate our resignation. Firstly, there is an outstanding amount owed to our firm for the services rendered. Despite multiple attempts to collect payment, the balance remains unpaid. We kindly request that you settle this outstanding amount of $[amount owed] at your earliest convenience. Please refer to the attached invoice for a breakdown of the outstanding services and payment details. Secondly, our team has been diligently working on various projects for your organization, including the completion of your financial statements, tax filings, and other ongoing accounting tasks. As professionals dedicated to delivering high-quality work, it is our ethical responsibility to ensure that these projects are concluded efficiently and accurately. Therefore, we request your cooperation in allowing us sufficient time to properly wrap up all work in progress. We estimate that it will take approximately [time period] to finalize everything, ensuring a thorough handover to your new accounting firm. Lastly, upon completion of the above-mentioned tasks, we kindly ask for your prompt attention to the return of all documents and records entrusted to us during our engagement. It is essential that we complete the transfer of your files to the incoming accounting firm seamlessly, ensuring the continued smooth operation of your financial matters. We will coordinate with your new accounting firm to facilitate a swift and secure transfer of all relevant documents. We understand that this transition period may cause some inconvenience, and we apologize for any disruptions it may cause to your business operations. Our primary goal throughout this process is to maintain the highest level of professionalism and integrity while upholding our responsibilities to you, our valued client. We thank you once again for the opportunity to contribute to your success. We have appreciated working with you, and we extend our best wishes for your future endeavors. Should you have any queries or require further clarification, please do not hesitate to contact us. Yours sincerely, [Your Name] [Title/Position] [Accounting Firm Name]Franklin Ohio Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Dear [Client's Name], We hope this letter finds you in good health and high spirits. We wanted to take this opportunity to express our deepest gratitude for the privilege of serving as your trusted accounting firm over the past [number of years/months]. However, after careful consideration, we regret to inform you that due to unavoidable circumstances, we have taken the difficult decision to resign as your accounting firm, effective [resignation date]. We understand the importance of seamless transitions and assure you that we will do our utmost to make this process as smooth as possible. We would like to bring to your attention some key matters that necessitate our resignation. Firstly, there is an outstanding amount owed to our firm for the services rendered. Despite multiple attempts to collect payment, the balance remains unpaid. We kindly request that you settle this outstanding amount of $[amount owed] at your earliest convenience. Please refer to the attached invoice for a breakdown of the outstanding services and payment details. Secondly, our team has been diligently working on various projects for your organization, including the completion of your financial statements, tax filings, and other ongoing accounting tasks. As professionals dedicated to delivering high-quality work, it is our ethical responsibility to ensure that these projects are concluded efficiently and accurately. Therefore, we request your cooperation in allowing us sufficient time to properly wrap up all work in progress. We estimate that it will take approximately [time period] to finalize everything, ensuring a thorough handover to your new accounting firm. Lastly, upon completion of the above-mentioned tasks, we kindly ask for your prompt attention to the return of all documents and records entrusted to us during our engagement. It is essential that we complete the transfer of your files to the incoming accounting firm seamlessly, ensuring the continued smooth operation of your financial matters. We will coordinate with your new accounting firm to facilitate a swift and secure transfer of all relevant documents. We understand that this transition period may cause some inconvenience, and we apologize for any disruptions it may cause to your business operations. Our primary goal throughout this process is to maintain the highest level of professionalism and integrity while upholding our responsibilities to you, our valued client. We thank you once again for the opportunity to contribute to your success. We have appreciated working with you, and we extend our best wishes for your future endeavors. Should you have any queries or require further clarification, please do not hesitate to contact us. Yours sincerely, [Your Name] [Title/Position] [Accounting Firm Name]
