When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Middlesex Massachusetts Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Dear [Client's Name], We hope this letter finds you well. It is with regret that we write this resignation letter to inform you that [Accounting Firm's Name] will no longer be able to provide our services to your esteemed organization. This decision has been made after careful consideration and is due to various reasons and circumstances that have arisen over time. First and foremost, we would like to express our gratitude for the opportunity to serve you as your accounting firm for [number of years/months]. We have strived to deliver the highest level of professionalism, accuracy, and integrity in handling your financial matters. However, we regret to inform you that there is an outstanding amount owed to our firm for services rendered, as specified in the attached detailed invoice [Reference Invoice Number]. Despite numerous attempts to resolve this matter amicably, we have not received the payment as agreed upon in our previous correspondences and contracts. We understand that unforeseen circumstances may have arisen, leading to this outstanding balance. However, we kindly request your immediate attention to settle the outstanding amount within [specified time frame]. Please refer to the attached invoice for the breakdown of the services provided and the outstanding balance. Furthermore, as part of our professional obligations, we would like to bring to your attention that there are certain ongoing projects and work in progress that remain incomplete. These include [list of specific tasks or projects]. We understand the importance of these projects to your organization and, therefore, recommend that you seek an alternative accounting firm to ensure their smooth continuation and completion. Additionally, in accordance with standard operating procedures, we kindly request that you arrange for the return of all records, documents, and information that were provided to us during our engagement. This will include, but is not limited to, financial statements, tax documentation, receipts, and any other confidential information entrusted to our firm. We assure you that all records will be returned promptly and in a secure and confidential manner to maintain the confidentiality and privacy of your business. We deeply regret any inconvenience caused by this decision, as we value the professional relationships we have developed with our clients. Furthermore, we strongly recommend seeking an alternative accounting firm as soon as possible to ensure the continuity and smooth operation of your financial affairs. Thank you for your understanding in this matter. We wish you continued success and growth in all your future endeavors. If you have any questions or require further clarification, please do not hesitate to contact us. Yours sincerely, [Your Name] [Your Title/Position] [Accounting Firm's Name] Alternative Types: 1. Middlesex Massachusetts Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm: This variant focuses primarily on notifying the client about the outstanding balance owed to the accounting firm without including details about work in progress or return of client's records. 2. Middlesex Massachusetts Resignation Letter from Accounting Firm to Client with Reference to Work in Progress and Return of Client's Records: This type emphasizes the unfinished projects or tasks that the accounting firm was working on and the need for transferring these responsibilities to an alternative firm, without mentioning any outstanding balance. 3. Middlesex Massachusetts Resignation Letter from Accounting Firm to Client with Reference to Return of Client's Records: This variation solely concentrates on notifying the client about the necessary return of all records, documents, and information provided by them, without addressing any outstanding balance or ongoing work.Middlesex Massachusetts Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Dear [Client's Name], We hope this letter finds you well. It is with regret that we write this resignation letter to inform you that [Accounting Firm's Name] will no longer be able to provide our services to your esteemed organization. This decision has been made after careful consideration and is due to various reasons and circumstances that have arisen over time. First and foremost, we would like to express our gratitude for the opportunity to serve you as your accounting firm for [number of years/months]. We have strived to deliver the highest level of professionalism, accuracy, and integrity in handling your financial matters. However, we regret to inform you that there is an outstanding amount owed to our firm for services rendered, as specified in the attached detailed invoice [Reference Invoice Number]. Despite numerous attempts to resolve this matter amicably, we have not received the payment as agreed upon in our previous correspondences and contracts. We understand that unforeseen circumstances may have arisen, leading to this outstanding balance. However, we kindly request your immediate attention to settle the outstanding amount within [specified time frame]. Please refer to the attached invoice for the breakdown of the services provided and the outstanding balance. Furthermore, as part of our professional obligations, we would like to bring to your attention that there are certain ongoing projects and work in progress that remain incomplete. These include [list of specific tasks or projects]. We understand the importance of these projects to your organization and, therefore, recommend that you seek an alternative accounting firm to ensure their smooth continuation and completion. Additionally, in accordance with standard operating procedures, we kindly request that you arrange for the return of all records, documents, and information that were provided to us during our engagement. This will include, but is not limited to, financial statements, tax documentation, receipts, and any other confidential information entrusted to our firm. We assure you that all records will be returned promptly and in a secure and confidential manner to maintain the confidentiality and privacy of your business. We deeply regret any inconvenience caused by this decision, as we value the professional relationships we have developed with our clients. Furthermore, we strongly recommend seeking an alternative accounting firm as soon as possible to ensure the continuity and smooth operation of your financial affairs. Thank you for your understanding in this matter. We wish you continued success and growth in all your future endeavors. If you have any questions or require further clarification, please do not hesitate to contact us. Yours sincerely, [Your Name] [Your Title/Position] [Accounting Firm's Name] Alternative Types: 1. Middlesex Massachusetts Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm: This variant focuses primarily on notifying the client about the outstanding balance owed to the accounting firm without including details about work in progress or return of client's records. 2. Middlesex Massachusetts Resignation Letter from Accounting Firm to Client with Reference to Work in Progress and Return of Client's Records: This type emphasizes the unfinished projects or tasks that the accounting firm was working on and the need for transferring these responsibilities to an alternative firm, without mentioning any outstanding balance. 3. Middlesex Massachusetts Resignation Letter from Accounting Firm to Client with Reference to Return of Client's Records: This variation solely concentrates on notifying the client about the necessary return of all records, documents, and information provided by them, without addressing any outstanding balance or ongoing work.
