When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
A San Jose California Resignation Letter from an Accounting Firm to a Client with Reference to Outstanding Amount Owed, Work in Progress, and Return of Client's Records is a formal communication document that signifies the termination of the professional relationship between the accounting firm and the client. This letter serves as a notice from the accounting firm to the client, indicating their intention to resign from providing accounting services. Keywords: San Jose California, Resignation Letter, Accounting Firm, Client, Outstanding Amount Owed, Work in Progress, Return of Client's Records Sample San Jose California Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed, Work in Progress, and Return of Client's Records: [Accounting Firm's Letterhead] [Date] [Client Name] [Client's Address] [City, State, ZIP] Dear [Client Name], Re: Resignation Letter Notice — Outstanding Amount Owed, Work in Progress, and Return of Client's Records I hope this letter finds you well. It is with regret that we write to inform you of our decision to resign as your accounting firm, effective [resignation effective date, typically 30 days from the date of the letter]. We have mulled over this decision thoroughly and recognized that it is in the best interest of both parties to move in a different direction. Firstly, we would like to address the outstanding amount owed to our firm. After a thorough review of our records, it has come to our attention that there is a remaining balance of [amount owed] for the services rendered. We kindly request that you settle this outstanding amount by [specific date, usually within 30 days from the letter]. Once the payment is received, we will provide a comprehensive invoice and a signed acknowledgement of the settlement. Moreover, we would like to discuss the work in progress. As stated above, we have reviewed the projects currently in progress and found that there are tasks that we have yet to complete. We genuinely apologize for any inconvenience this may cause, but due to our immediate resignation, we will be unable to finalize these tasks. To ease the transition, we are more than willing to provide detailed documentation and guidance to any new accounting firm you decide to engage with. Lastly, we want to highlight the importance of returning your records. As an entrusted accounting firm, we have diligently maintained your financial records, ensuring their accuracy and confidentiality. It is essential that all relevant records, including but not limited to financial statements, tax returns, bank statements, and any other supporting documents, are returned to you promptly. Kindly provide us with your preferred method of record delivery, and we will accommodate your request accordingly. We understand that this transition may be unsettling, but we assure you that we will do everything within our capacity to facilitate a smooth handover and ensure minimal disruption to your financial operations. We are committed to providing the necessary support during this transition period and will be available for any further assistance until our resignation takes effect. Thank you for your past support and trust in our services. We sincerely apologize for any inconvenience caused and wish you the utmost success in your future endeavors. Should you require any clarification or assistance, please do not hesitate to contact us during our remaining time as your accounting firm. Yours sincerely, [Accounting Firm's Name] [Accounting Firm's Address] [City, State, ZIP] [Accounting Firm's Contact Information]A San Jose California Resignation Letter from an Accounting Firm to a Client with Reference to Outstanding Amount Owed, Work in Progress, and Return of Client's Records is a formal communication document that signifies the termination of the professional relationship between the accounting firm and the client. This letter serves as a notice from the accounting firm to the client, indicating their intention to resign from providing accounting services. Keywords: San Jose California, Resignation Letter, Accounting Firm, Client, Outstanding Amount Owed, Work in Progress, Return of Client's Records Sample San Jose California Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed, Work in Progress, and Return of Client's Records: [Accounting Firm's Letterhead] [Date] [Client Name] [Client's Address] [City, State, ZIP] Dear [Client Name], Re: Resignation Letter Notice — Outstanding Amount Owed, Work in Progress, and Return of Client's Records I hope this letter finds you well. It is with regret that we write to inform you of our decision to resign as your accounting firm, effective [resignation effective date, typically 30 days from the date of the letter]. We have mulled over this decision thoroughly and recognized that it is in the best interest of both parties to move in a different direction. Firstly, we would like to address the outstanding amount owed to our firm. After a thorough review of our records, it has come to our attention that there is a remaining balance of [amount owed] for the services rendered. We kindly request that you settle this outstanding amount by [specific date, usually within 30 days from the letter]. Once the payment is received, we will provide a comprehensive invoice and a signed acknowledgement of the settlement. Moreover, we would like to discuss the work in progress. As stated above, we have reviewed the projects currently in progress and found that there are tasks that we have yet to complete. We genuinely apologize for any inconvenience this may cause, but due to our immediate resignation, we will be unable to finalize these tasks. To ease the transition, we are more than willing to provide detailed documentation and guidance to any new accounting firm you decide to engage with. Lastly, we want to highlight the importance of returning your records. As an entrusted accounting firm, we have diligently maintained your financial records, ensuring their accuracy and confidentiality. It is essential that all relevant records, including but not limited to financial statements, tax returns, bank statements, and any other supporting documents, are returned to you promptly. Kindly provide us with your preferred method of record delivery, and we will accommodate your request accordingly. We understand that this transition may be unsettling, but we assure you that we will do everything within our capacity to facilitate a smooth handover and ensure minimal disruption to your financial operations. We are committed to providing the necessary support during this transition period and will be available for any further assistance until our resignation takes effect. Thank you for your past support and trust in our services. We sincerely apologize for any inconvenience caused and wish you the utmost success in your future endeavors. Should you require any clarification or assistance, please do not hesitate to contact us during our remaining time as your accounting firm. Yours sincerely, [Accounting Firm's Name] [Accounting Firm's Address] [City, State, ZIP] [Accounting Firm's Contact Information]
