Collin Texas Sample Letter concerning Production of Documents

• Category: Letters - Legal - Discovery
• State: Multi-State
• County: Collin
• Control #: US-0251LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Collin Texas Sample Letter Concerning Production of Documents Subject: Request for Production of Documents — [Case/Claim Number] [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Opposing Party's Name] [Opposing Party's Address] [City, State, ZIP Code] Dear [Recipient's Name], RE: [Case/Claim Number] I am writing to you on behalf of [Your Company Name] in relation to the above-mentioned case/claim. As part of the discovery process, we kindly request your cooperation in producing certain documents relevant to this matter. Under the Texas Rules of Civil Procedure, Rule 196.4, we have the right to request production of any tangible or electronically stored information within your possession, custody, or control that may be used as evidence in this litigation. We kindly ask that you promptly produce the following documents within [number of days] days from the receipt of this letter: 1. Any and all communication records, including emails, letters, memos, faxes, and instant messages, both inbound and outbound, between [specify relevant parties, if applicable]. 2. Any contracts, agreements, or other written documents related to the subject of this case/claim, such as [provide specific examples if known]. 3. Financial records, including bank statements, invoices, receipts, expense reports, and any other records that pertain to the financial transactions related to [describe relevant transaction]. 4. Any photographs, videos, or other visual records that may be pertinent to this case/claim. 5. Any electronic records, including but not limited to databases, spreadsheets, computer files, and software programs, that may have relevant information. 6. Any expert reports, investigations, or analyses conducted by you or your representatives regarding the matter at hand. 7. Any insurance policies, coverage agreements, and claim files that may pertain to the subject of this case/claim. Please note that this request is not exhaustive, and we reserve the right to request additional documents as the discovery process continues. We also request that all electronic documents be produced in a searchable format, preferably in PDF or standard office file formats. In compliance with the Texas Rules of Civil Procedure, we expect your cooperation and seek to resolve any disputes regarding the production of documents in a fair and timely manner. Kindly acknowledge receipt of this letter by returning a signed copy to confirm your commitment to fulfilling this request. Should you have any concerns or objections regarding specific items requested or the production timeline, please contact me immediately to discuss further. Thank you for your attention to this matter. We look forward to receiving the requested documents to facilitate a smooth and efficient litigation process. Sincerely, [Your Name] [Your Title/Position] [Your Company Name]

Collin Texas Sample Letter Concerning Production of Documents Subject: Request for Production of Documents — [Case/Claim Number] [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Opposing Party's Name] [Opposing Party's Address] [City, State, ZIP Code] Dear [Recipient's Name], RE: [Case/Claim Number] I am writing to you on behalf of [Your Company Name] in relation to the above-mentioned case/claim. As part of the discovery process, we kindly request your cooperation in producing certain documents relevant to this matter. Under the Texas Rules of Civil Procedure, Rule 196.4, we have the right to request production of any tangible or electronically stored information within your possession, custody, or control that may be used as evidence in this litigation. We kindly ask that you promptly produce the following documents within [number of days] days from the receipt of this letter: 1. Any and all communication records, including emails, letters, memos, faxes, and instant messages, both inbound and outbound, between [specify relevant parties, if applicable]. 2. Any contracts, agreements, or other written documents related to the subject of this case/claim, such as [provide specific examples if known]. 3. Financial records, including bank statements, invoices, receipts, expense reports, and any other records that pertain to the financial transactions related to [describe relevant transaction]. 4. Any photographs, videos, or other visual records that may be pertinent to this case/claim. 5. Any electronic records, including but not limited to databases, spreadsheets, computer files, and software programs, that may have relevant information. 6. Any expert reports, investigations, or analyses conducted by you or your representatives regarding the matter at hand. 7. Any insurance policies, coverage agreements, and claim files that may pertain to the subject of this case/claim. Please note that this request is not exhaustive, and we reserve the right to request additional documents as the discovery process continues. We also request that all electronic documents be produced in a searchable format, preferably in PDF or standard office file formats. In compliance with the Texas Rules of Civil Procedure, we expect your cooperation and seek to resolve any disputes regarding the production of documents in a fair and timely manner. Kindly acknowledge receipt of this letter by returning a signed copy to confirm your commitment to fulfilling this request. Should you have any concerns or objections regarding specific items requested or the production timeline, please contact me immediately to discuss further. Thank you for your attention to this matter. We look forward to receiving the requested documents to facilitate a smooth and efficient litigation process. Sincerely, [Your Name] [Your Title/Position] [Your Company Name]