Houston Texas Sample Letter for Production of Documents

• Category: Letters - Legal - Requests
• State: Multi-State
• City: Houston
• Control #: US-0267LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Subject: Request for Production of Documents — [Case/Trial Number] Dear [Recipient's Name], I am writing to formally request the production of certain documents related to the aforementioned case/trial, pursuant to the applicable rules of discovery. I kindly ask that you provide the requested documents within [number of days, usually 30] days from the receipt of this letter. As part of our due diligence in preparing for the case/trial, it is essential to obtain the following documents that we believe are in your possession, custody, or control: 1. [Describe the requested documents with specificity, including relevant categories, dates, and other identifying details. For example: All correspondence between [Party A] and [Party B] from [start date] to [end date].] 2. [Provide another specific request for documents, if applicable.] I would like to emphasize that this letter is not an exhaustive list of all potentially relevant documents. The intent is to initiate the discovery process and acquire the foundational material necessary for a comprehensive analysis of the case/trial. To facilitate the production of these documents, we propose the following options: 1. Electronic Delivery: Please provide the documents in electronic format (PDF, Word, Excel, etc.) via a secure file-sharing platform or encrypted email, ensuring that the documents remain unaltered and their authenticity can be verified. 2. Physical Delivery: If electronic delivery is not feasible, please arrange for physical copies of the requested documents to be mailed to the address mentioned above. Please use a reliable courier service to ensure proper handling and tracking of the package. We also kindly request that you provide an itemized privilege log for any documents being withheld under claims of privilege or other grounds for non-production. This log should include detailed information regarding each withheld document, such as its title, author, recipient, date, and the specific privilege being claimed. If you anticipate any challenges or objections to this request, please contact me promptly so that we may discuss and attempt to resolve any such issues in a cooperative manner. It is in our mutual interest to facilitate a smooth and efficient discovery process. Finally, I would like to remind you of your obligation to preserve any relevant documents which may fall within the scope of this request, as well as any documents that may come into your possession following this notice. Thank you for your prompt attention to this matter. We look forward to your timely response and cooperation in furnishing the requested documents. Should you have any questions or require any additional information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Sincerely, [Your Name] [Your Title/Position] [Your Company/Organization Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Subject: Request for Production of Documents — [Case/Trial Number] Dear [Recipient's Name], I am writing to formally request the production of certain documents related to the aforementioned case/trial, pursuant to the applicable rules of discovery. I kindly ask that you provide the requested documents within [number of days, usually 30] days from the receipt of this letter. As part of our due diligence in preparing for the case/trial, it is essential to obtain the following documents that we believe are in your possession, custody, or control: 1. [Describe the requested documents with specificity, including relevant categories, dates, and other identifying details. For example: All correspondence between [Party A] and [Party B] from [start date] to [end date].] 2. [Provide another specific request for documents, if applicable.] I would like to emphasize that this letter is not an exhaustive list of all potentially relevant documents. The intent is to initiate the discovery process and acquire the foundational material necessary for a comprehensive analysis of the case/trial. To facilitate the production of these documents, we propose the following options: 1. Electronic Delivery: Please provide the documents in electronic format (PDF, Word, Excel, etc.) via a secure file-sharing platform or encrypted email, ensuring that the documents remain unaltered and their authenticity can be verified. 2. Physical Delivery: If electronic delivery is not feasible, please arrange for physical copies of the requested documents to be mailed to the address mentioned above. Please use a reliable courier service to ensure proper handling and tracking of the package. We also kindly request that you provide an itemized privilege log for any documents being withheld under claims of privilege or other grounds for non-production. This log should include detailed information regarding each withheld document, such as its title, author, recipient, date, and the specific privilege being claimed. If you anticipate any challenges or objections to this request, please contact me promptly so that we may discuss and attempt to resolve any such issues in a cooperative manner. It is in our mutual interest to facilitate a smooth and efficient discovery process. Finally, I would like to remind you of your obligation to preserve any relevant documents which may fall within the scope of this request, as well as any documents that may come into your possession following this notice. Thank you for your prompt attention to this matter. We look forward to your timely response and cooperation in furnishing the requested documents. Should you have any questions or require any additional information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Sincerely, [Your Name] [Your Title/Position] [Your Company/Organization Name]