Subject: Collection Agency Referral for Outstanding Account: [Account Holder's Name] [Your Name] [Your Address] [City, State, ZIP] [Phone Number] [Email Address] [Date] [Account Holder's Name] [Account Holder's Address] [City, State, ZIP] Dear [Account Holder's Name], Re: Collection Agency Referral — [Account Number] We hope this letter finds you well. Our records indicate that there is a balance of [Amount] outstanding on your account [Account Number] with [Company Name]. Despite our previous attempts to resolve this matter amicably, the amount remains unpaid for a considerable time. In light of this, we have decided to refer your account to [Collection Agency Name], a specialized collection agency, to help resolve this outstanding balance. This agency has a strong track record in pursuing debt recovery and has been authorized to act on our behalf to recoup the amount owed to us. To facilitate a swift resolution, we kindly request that you contact [Collection Agency Name] directly at the following address: [Collection Agency Name] [Collection Agency Address] [City, State, ZIP] [Phone Number] Please note that any further payments toward your outstanding balance should be made directly to the collection agency. [Collection Agency Name] will provide you with updated account details ensuring proper credit allocation. We understand that unforeseen circumstances may have led to outstanding balances, and [Company Name] is committed to finding a fair resolution. We encourage you to reach out to [Collection Agency Name] at your earliest convenience to address this matter. Ignoring or delaying contact may result in further actions being taken to recover the amount owed, which can negatively impact your credit score. At [Company Name], we value our customer relationships and appreciate your immediate attention to this matter. If you have any questions or concerns, please do not hesitate to reach out to our customer service department at [Company Phone Number]. Alternatively, you may contact [Collection Agency Name] directly for any queries concerning your account balance. Thank you for your prompt attention to this matter. We trust that this referral will bring about an amicable resolution to the outstanding balance on your account. Sincerely, [Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP] [Phone Number] [Email Address] --- Different types of Mecklenburg North Carolina Sample Letter for Collection — Referral of Account to Collection Agency may include variations in terms of: 1. Debt Amount and Account Specifics: — Letter for outstanding account balance exceeding a certain threshold — Letter for multiple accounts referred to collections — Letter for outstanding balance with a specific product or service 2. Company Specifics: — Letter for referring overdue accounts from a small business — Letter for referring overdue accounts from a corporation or multinational company — Letter for referring overdue accounts from a government organization 3. Collection Agency Specifics: — Letter for referring accounts to a specific collection agency in Mecklenburg North Carolina — Letter for referring accounts to a nationally recognized collection agency — Letter for referring accounts to a specialized industry-specific collection agency These variations can be tailored to suit specific collection situations and requirements.