Queens New York Petty Cash Vouchers

State:
Multi-State
County:
Queens
Control #:
US-02875BG
Format:
Word; 
Rich Text
Instant download

Description

This form allows you to keep your petty cash in order. You can give it to employees to use when requesting and receiving approval of the use of petty cash, and to keep a record of petty cash disbursements.

How to fill out Petty Cash Vouchers?

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FAQ

The most common accountancy approach used to manage petty cash is the 'imprest' system. This involves an employee being given the role of 'custodian' and made responsible for managing the petty cash. The cash is usually kept in a money box within the office.

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Obtain all the petty cash vouchers that have not been reimbursed. Check that the vouchers are in order and calculate the total amount disbursed. Deduct the amount from the float to get the balance that should be on hand. Agree the balance calculated to the cash on hand.

The petty cash voucher should provide space for the following: Date. Amount disbursed. Person receiving the money. Reason for the disbursement. General ledger account to be charged. Initials of the person disbursing the money from the petty cash fund.

The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.

What is a Petty Cash Voucher? A petty cash voucher is a standard form used as a receipt whenever cash is withdrawn from a petty cash box. The voucher is typically purchased from an office supply store. It is a physically small form, since it must fit within the petty cash box or drawer.

It is an accessible, convenient way to pay for small purchases. When a business doesn't provide access to company credit cards, or employees would rather not wait to be reimbursed for purchases, using petty cash is a simple alternative.

Petty Cash Floats & Claims Petty cash should be used for small payments of goods or services where it is uneconomic or incon. Page 1. Petty Cash Floats & Claims. Petty cash should be used for small payments of goods or services where it is uneconomic or inconvenient to process via purchase order (Accounts Payable).

A petty cash voucher is a standard form used as a receipt whenever cash is withdrawn from a petty cash box. The voucher is typically purchased from an office supply store. It is a physically small form, since it must fit within the petty cash box or drawer.

The cash voucher form should contain space for the name of the cash recipient, that person's initials, the amount of cash disbursed, the date, the reason for the disbursement, and the account code to which the disbursement should be charged.

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Queens New York Petty Cash Vouchers