This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Clark Nevada is a renowned event management company that specializes in organizing exhibitions and trade shows in the state of Nevada. To ensure a smooth and successful event, Clark Nevada has developed a comprehensive checklist for drafting an agreement for the use of exhibit space or booth at their exhibitions. This checklist encompasses all the necessary aspects that exhibitors must consider before entering into an agreement with Clark Nevada. Key points to include in the Clark Nevada Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition: 1. Rented Space Specifications: Exhibitors should outline their specific requirements for the exhibit space or booth, including dimensions, location preferences, and any special requests such as access to power outlets or Wi-Fi. 2. Duration of Use: Specify the exact dates and times of the exhibition during which the exhibitor is entitled to use the allocated space. This includes setup and dismantling times. 3. Payment and Billing: Clearly outline the payment terms, including the rental fee for the exhibit space or booth, any additional charges for additional services or equipment, and the refund policy if applicable. 4. Booth Design and Construction: Detail any restrictions or guidelines related to booth design, construction materials, and height limitations. Exhibitors should include a detailed floor plan or layout design indicating the location of any extra features like signage, lighting, or audiovisual equipment. 5. Insurance and Liability: Specify the exhibitor's responsibility for obtaining appropriate insurance coverage for their exhibit and any liability arising from their booth or equipment. Additionally, clarify the liability of Clark Nevada in case of any damage caused to the exhibitor's booth or equipment by third parties or during the exhibition. 6. Security: Highlight the security arrangements provided by Clark Nevada, including overnight security personnel, surveillance systems, and any restrictions on exhibitor access during non-event hours. 7. Booth Staffing: Clarify the number of staff allowed in the exhibit space or booth during the exhibition and any additional badges or passes required. Specify any restrictions on the exhibitor's staff's access to specific areas or activities. 8. Promotional Restrictions: Identify any promotional restrictions, such as limitations on noise level, giveaways, or marketing materials. Ensure compliance with relevant local regulations and guidelines. 9. Indemnification: State the obligation of exhibitors to indemnify and hold Clark Nevada harmless from any claims, damages, or liabilities arising out of the exhibitor's use of the exhibit space or booth. 10. Termination Clause: Include a termination clause outlining conditions under which either party can terminate the agreement, including breaches of terms, failure to pay, or force majeure events. Different types of Clark Nevada Checklists for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition may include additional considerations based on the nature of the exhibition, specific industry requirements, or client preferences. These variations could pertain to sectors such as technology, healthcare, automotive, or art, among others.Clark Nevada is a renowned event management company that specializes in organizing exhibitions and trade shows in the state of Nevada. To ensure a smooth and successful event, Clark Nevada has developed a comprehensive checklist for drafting an agreement for the use of exhibit space or booth at their exhibitions. This checklist encompasses all the necessary aspects that exhibitors must consider before entering into an agreement with Clark Nevada. Key points to include in the Clark Nevada Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition: 1. Rented Space Specifications: Exhibitors should outline their specific requirements for the exhibit space or booth, including dimensions, location preferences, and any special requests such as access to power outlets or Wi-Fi. 2. Duration of Use: Specify the exact dates and times of the exhibition during which the exhibitor is entitled to use the allocated space. This includes setup and dismantling times. 3. Payment and Billing: Clearly outline the payment terms, including the rental fee for the exhibit space or booth, any additional charges for additional services or equipment, and the refund policy if applicable. 4. Booth Design and Construction: Detail any restrictions or guidelines related to booth design, construction materials, and height limitations. Exhibitors should include a detailed floor plan or layout design indicating the location of any extra features like signage, lighting, or audiovisual equipment. 5. Insurance and Liability: Specify the exhibitor's responsibility for obtaining appropriate insurance coverage for their exhibit and any liability arising from their booth or equipment. Additionally, clarify the liability of Clark Nevada in case of any damage caused to the exhibitor's booth or equipment by third parties or during the exhibition. 6. Security: Highlight the security arrangements provided by Clark Nevada, including overnight security personnel, surveillance systems, and any restrictions on exhibitor access during non-event hours. 7. Booth Staffing: Clarify the number of staff allowed in the exhibit space or booth during the exhibition and any additional badges or passes required. Specify any restrictions on the exhibitor's staff's access to specific areas or activities. 8. Promotional Restrictions: Identify any promotional restrictions, such as limitations on noise level, giveaways, or marketing materials. Ensure compliance with relevant local regulations and guidelines. 9. Indemnification: State the obligation of exhibitors to indemnify and hold Clark Nevada harmless from any claims, damages, or liabilities arising out of the exhibitor's use of the exhibit space or booth. 10. Termination Clause: Include a termination clause outlining conditions under which either party can terminate the agreement, including breaches of terms, failure to pay, or force majeure events. Different types of Clark Nevada Checklists for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition may include additional considerations based on the nature of the exhibition, specific industry requirements, or client preferences. These variations could pertain to sectors such as technology, healthcare, automotive, or art, among others.
