Alameda California Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• County: Alameda
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Dear [Hotel Name], I am writing to confirm the upcoming arrival of a corporate guest at your esteemed hotel in Alameda, California. We are thrilled to have chosen your property to accommodate our valued guest and would like to provide you with some essential details to ensure a seamless stay. Name: [Guest Name] Arrival Date: [Date] Departure Date: [Date] Reservation Number: [Number] Our corporate guest is a [job title/position] representing [Company Name]. They will be staying in a [room type] with a preference for a [view or special request, if any]. We kindly request that you provide a room with [specific amenities/if applicable] to make their stay more comfortable. In terms of payment, all expenses related to the guest's accommodation, including room charges, applicable taxes, and incidental charges, will be billed directly to the company. Please ensure that the invoice reflects this arrangement and include all relevant details for our accounting purposes. Additionally, we would like to request the following services to enhance our guest's experience: 1. Complimentary Wi-Fi access throughout their stay 2. Access to the hotel's fitness center and swimming pool facilities 3. A late checkout option, if available, on the departure date 4. Assistance with local transportation arrangements, such as airport transfers or car rental services 5. Access to a well-equipped business center for work-related needs Furthermore, please provide information on any additional facilities or services your hotel offers that could benefit our corporate guest during their stay. This may include dining options, on-site conference rooms, or any upcoming events that might be of interest. We kindly urge your staff to ensure a warm welcome for our guest upon their arrival. Prompt and professional service is greatly appreciated throughout their stay, as it reflects on our company's commitment to providing exceptional experiences. We trust that our corporate guest's stay will be comfortable, productive, and enjoyable at your hotel. Thank you in advance for your attention to these matters. Should you require any further details or have any inquiries, please do not hesitate to contact me at [phone number] or via email at [email address]. Looking forward to a successful collaboration and a memorable stay for our guest in Alameda, California. Warm regards, [Your Name] [Your Title] [Company Name]

Dear [Hotel Name], I am writing to confirm the upcoming arrival of a corporate guest at your esteemed hotel in Alameda, California. We are thrilled to have chosen your property to accommodate our valued guest and would like to provide you with some essential details to ensure a seamless stay. Name: [Guest Name] Arrival Date: [Date] Departure Date: [Date] Reservation Number: [Number] Our corporate guest is a [job title/position] representing [Company Name]. They will be staying in a [room type] with a preference for a [view or special request, if any]. We kindly request that you provide a room with [specific amenities/if applicable] to make their stay more comfortable. In terms of payment, all expenses related to the guest's accommodation, including room charges, applicable taxes, and incidental charges, will be billed directly to the company. Please ensure that the invoice reflects this arrangement and include all relevant details for our accounting purposes. Additionally, we would like to request the following services to enhance our guest's experience: 1. Complimentary Wi-Fi access throughout their stay 2. Access to the hotel's fitness center and swimming pool facilities 3. A late checkout option, if available, on the departure date 4. Assistance with local transportation arrangements, such as airport transfers or car rental services 5. Access to a well-equipped business center for work-related needs Furthermore, please provide information on any additional facilities or services your hotel offers that could benefit our corporate guest during their stay. This may include dining options, on-site conference rooms, or any upcoming events that might be of interest. We kindly urge your staff to ensure a warm welcome for our guest upon their arrival. Prompt and professional service is greatly appreciated throughout their stay, as it reflects on our company's commitment to providing exceptional experiences. We trust that our corporate guest's stay will be comfortable, productive, and enjoyable at your hotel. Thank you in advance for your attention to these matters. Should you require any further details or have any inquiries, please do not hesitate to contact me at [phone number] or via email at [email address]. Looking forward to a successful collaboration and a memorable stay for our guest in Alameda, California. Warm regards, [Your Name] [Your Title] [Company Name]