Chicago Illinois Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• City: Chicago
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Confirmation Prearrivalal Letter for Corporate Guest: Welcome to Chicago, Illinois! Dear [Hotel Name], We hope this letter finds you in the best of spirits. On behalf of [Company Name], it is our pleasure to confirm the reservation of one of our valued corporate guests at your esteemed hotel. As our guest will be arriving in the vibrant city of Chicago, Illinois, we would like to provide you with all the necessary details to ensure their stay is both comfortable and productive. Arrival Details: — Guest Name: [Full Name— - Arrival Date: [Date] — Departure Date: [Date— - Room Type: [Room Type] — Special Requests: [Any specific requirements or preferences mentioned by the guest] Detailed Itinerary: — [Provide a detailed schedule or activities planned for the guest, if any] — [Include timings and venues if applicable] Hotel Services and Amenities: — Our guest will require access to high-speed internet connectivity throughout their stay. — They would appreciate a well-equipped and quiet room to facilitate work and relaxation. — A comfortable workstation and ample electrical outlets would be highly beneficial. — Please ensure the room is well-maintained, with all necessary amenities and toiletries. — Housekeeping services must be timely and discreet. — Access to a fitness center or nearby recreational facilities would be greatly appreciated. — Breakfast should preferably include a variety of healthy options to suit dietary preferences. — Parking facilities should be available for the duration of their stay. — Kindly provide assistance to arrange late checkout if needed. Corporate Billing Information: — Company Name: [Company Name— - Company Address: [Address] — Contact Person: [Contact Name— - Contact Number: [Phone number] — Contact Email: [Email] We kindly request that you provide a confirmation of this letter to ensure a seamless check-in process for our corporate guest upon arrival. Please share any additional information or documentation we may need to present during check-in. Moreover, we seek your cooperation in making this stay a memorable one by extending your excellent hospitality and attentive services. Should any concerns or queries arise, please do not hesitate to contact us at the provided information. Thank you for your utmost attention to making our guest's stay at your hotel a remarkable experience while they explore the fascinating city of Chicago, Illinois. We greatly appreciate your assistance in ensuring a smooth and enjoyable trip for our corporate representative. Warm regards, [Your Name] [Your Title/Position] [Company Name] [Contact Information]

Subject: Confirmation Prearrivalal Letter for Corporate Guest: Welcome to Chicago, Illinois! Dear [Hotel Name], We hope this letter finds you in the best of spirits. On behalf of [Company Name], it is our pleasure to confirm the reservation of one of our valued corporate guests at your esteemed hotel. As our guest will be arriving in the vibrant city of Chicago, Illinois, we would like to provide you with all the necessary details to ensure their stay is both comfortable and productive. Arrival Details: — Guest Name: [Full Name— - Arrival Date: [Date] — Departure Date: [Date— - Room Type: [Room Type] — Special Requests: [Any specific requirements or preferences mentioned by the guest] Detailed Itinerary: — [Provide a detailed schedule or activities planned for the guest, if any] — [Include timings and venues if applicable] Hotel Services and Amenities: — Our guest will require access to high-speed internet connectivity throughout their stay. — They would appreciate a well-equipped and quiet room to facilitate work and relaxation. — A comfortable workstation and ample electrical outlets would be highly beneficial. — Please ensure the room is well-maintained, with all necessary amenities and toiletries. — Housekeeping services must be timely and discreet. — Access to a fitness center or nearby recreational facilities would be greatly appreciated. — Breakfast should preferably include a variety of healthy options to suit dietary preferences. — Parking facilities should be available for the duration of their stay. — Kindly provide assistance to arrange late checkout if needed. Corporate Billing Information: — Company Name: [Company Name— - Company Address: [Address] — Contact Person: [Contact Name— - Contact Number: [Phone number] — Contact Email: [Email] We kindly request that you provide a confirmation of this letter to ensure a seamless check-in process for our corporate guest upon arrival. Please share any additional information or documentation we may need to present during check-in. Moreover, we seek your cooperation in making this stay a memorable one by extending your excellent hospitality and attentive services. Should any concerns or queries arise, please do not hesitate to contact us at the provided information. Thank you for your utmost attention to making our guest's stay at your hotel a remarkable experience while they explore the fascinating city of Chicago, Illinois. We greatly appreciate your assistance in ensuring a smooth and enjoyable trip for our corporate representative. Warm regards, [Your Name] [Your Title/Position] [Company Name] [Contact Information]