Houston Texas Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• City: Houston
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Prearrival Letter to Hotel for Corporate Guest — Confirmation Dear [Hotel Name], We are delighted to inform you that one of our esteemed corporate guests will be visiting Houston, Texas, and has chosen your prestigious hotel for their stay. As their dedicated corporate travel coordinator, we kindly request your assistance in making their visit a memorable and comfortable one. Guest Details: Name: [Guest Name] Company: [Company Name] Arrival Date: [Date] Departure Date: [Date] Number of Nights: [Number of Nights] Room Type: [Room Type] Confirmation Number: [Confirmation Number] Our esteemed guest is arriving in Houston, Texas, for business purposes related to our company's operations in the city. As a valued partner, we have entrusted their accommodation to your hotel, confident in your ability to provide exceptional service. We kindly request the following arrangements to enhance their stay: 1. Reservation Confirmation: Please ensure that the reservation for the above-mentioned guest is confirmed and secured, following the provided details. We would appreciate a prompt confirmation via email or fax. 2. Early Check-In: As our guest has a tightly scheduled itinerary, if possible, we kindly request an early check-in on the arrival date, preferably before [Time]. 3. Airport Transport: Kindly arrange airport pickup for our guest at [Houston Airport]. The flight details are as follows: — Flight Number: [Flight Number— - Arrival Time: [Arrival Time] — Terminal: [Terminal] 4. Corporate Amenities: Please ensure their room is equipped with the necessary amenities, including a comfortable workstation, high-speed internet access, and a direct dial phone line. 5. Meeting Room Booking: Our guest will require access to a well-equipped meeting room on [Date] from [Time] to [Time]. Kindly reserve a suitable meeting room, capable of accommodating [Number of Attendees], along with any necessary audio-visual equipment. 6. Business Services: If your hotel offers business services like fax machines, printers, or photocopying facilities, kindly provide relevant information on availability and charges. 7. Billing Arrangements: Please note that this reservation will be under our corporate account. We kindly request that all incidental charges during our guest's stay be charged to the master account. Upon check-out, we will provide the necessary authorization for billing settlement. Thank you for your attention to these arrangements. We appreciate your dedication to ensuring a seamless and comfortable experience for our corporate guest during their stay in Houston, Texas. Should you require any further information or have any queries, please do not hesitate to contact me at [Contact Information]. We look forward to an outstanding collaboration and a successful stay for our esteemed guest at your esteemed hotel. Best regards, [Your Name] Corporate Travel Coordinator [Your Company Name] [Contact Information]

Subject: Prearrival Letter to Hotel for Corporate Guest — Confirmation Dear [Hotel Name], We are delighted to inform you that one of our esteemed corporate guests will be visiting Houston, Texas, and has chosen your prestigious hotel for their stay. As their dedicated corporate travel coordinator, we kindly request your assistance in making their visit a memorable and comfortable one. Guest Details: Name: [Guest Name] Company: [Company Name] Arrival Date: [Date] Departure Date: [Date] Number of Nights: [Number of Nights] Room Type: [Room Type] Confirmation Number: [Confirmation Number] Our esteemed guest is arriving in Houston, Texas, for business purposes related to our company's operations in the city. As a valued partner, we have entrusted their accommodation to your hotel, confident in your ability to provide exceptional service. We kindly request the following arrangements to enhance their stay: 1. Reservation Confirmation: Please ensure that the reservation for the above-mentioned guest is confirmed and secured, following the provided details. We would appreciate a prompt confirmation via email or fax. 2. Early Check-In: As our guest has a tightly scheduled itinerary, if possible, we kindly request an early check-in on the arrival date, preferably before [Time]. 3. Airport Transport: Kindly arrange airport pickup for our guest at [Houston Airport]. The flight details are as follows: — Flight Number: [Flight Number— - Arrival Time: [Arrival Time] — Terminal: [Terminal] 4. Corporate Amenities: Please ensure their room is equipped with the necessary amenities, including a comfortable workstation, high-speed internet access, and a direct dial phone line. 5. Meeting Room Booking: Our guest will require access to a well-equipped meeting room on [Date] from [Time] to [Time]. Kindly reserve a suitable meeting room, capable of accommodating [Number of Attendees], along with any necessary audio-visual equipment. 6. Business Services: If your hotel offers business services like fax machines, printers, or photocopying facilities, kindly provide relevant information on availability and charges. 7. Billing Arrangements: Please note that this reservation will be under our corporate account. We kindly request that all incidental charges during our guest's stay be charged to the master account. Upon check-out, we will provide the necessary authorization for billing settlement. Thank you for your attention to these arrangements. We appreciate your dedication to ensuring a seamless and comfortable experience for our corporate guest during their stay in Houston, Texas. Should you require any further information or have any queries, please do not hesitate to contact me at [Contact Information]. We look forward to an outstanding collaboration and a successful stay for our esteemed guest at your esteemed hotel. Best regards, [Your Name] Corporate Travel Coordinator [Your Company Name] [Contact Information]