Salt Lake Utah Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• County: Salt Lake
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Confirmation of Reservation — Pre-Arrival Details for Corporate Guest Dear [Hotel Name], We are writing to confirm the reservation of our esteemed corporate guest in your esteemed establishment, [Hotel Name], in Salt Lake City, Utah. This pre-arrival letter aims to provide essential details and ensure a seamless and comfortable stay for our valuable associate. Arrival Details: -------------------------------------------------------------- Guest Name: [Corporate Guest Name] Arrival Date: [Departure Date] Estimated Time of Arrival: [Arrival Time] Room Type: [Room Type] Reservation Confirmation Number: [Confirmation Number] -------------------------------------------------------------- During their stay, our corporate guest will be attending important meetings and conferences, thus making it imperative to provide a tranquil and productive environment. We kindly request the assigned room to be equipped with the following amenities and services: 1. High-speed internet access: A reliable and fast internet connection is essential for our guest to stay connected and carry out their professional responsibilities effectively. 2. Work desk and comfortable chair: To ensure a suitable workspace, please provide a spacious work desk along with a comfortable chair conducive to extended periods of work. 3. Printing and fax facilities: In case our guest requires any printing or faxing services, kindly inform them about the availability and location of such amenities. 4. Business center access: If your hotel offers a business center, please inform our guest about the related services, equipment, and operating hours. 5. Access to meeting rooms: As our corporate guest may need to conduct meetings or conferences, we kindly request information regarding the availability and booking process for meeting rooms or any additional facilities that facilitate professional gatherings. 6. Complimentary breakfast: Starting the day with a nourishing meal is vital for our guest, so we kindly request that a complimentary breakfast is included in their reservation. 7. In-room dining services: Our guest may occasionally require in-room dining services outside of mealtime hours. Please ensure that the hotel's room service is available 24/7. 8. Check-in and check-out process: To make the guest's arrival and departure as smooth as possible, we kindly request information regarding your check-in and check-out procedures. It would be greatly appreciated if you could confirm that all the above-mentioned arrangements will be made for our corporate guest's arrival. In case any additional information or clarification is required, please do not hesitate to contact us at [Your Contact Information]. Thank you for your attention to these details, and we look forward to a successful and productive stay for our corporate guest at your esteemed establishment. Sincerely, [Your Name] [Your Title/Organization] [Email Address] [Phone Number]

Subject: Confirmation of Reservation — Pre-Arrival Details for Corporate Guest Dear [Hotel Name], We are writing to confirm the reservation of our esteemed corporate guest in your esteemed establishment, [Hotel Name], in Salt Lake City, Utah. This pre-arrival letter aims to provide essential details and ensure a seamless and comfortable stay for our valuable associate. Arrival Details: -------------------------------------------------------------- Guest Name: [Corporate Guest Name] Arrival Date: [Departure Date] Estimated Time of Arrival: [Arrival Time] Room Type: [Room Type] Reservation Confirmation Number: [Confirmation Number] -------------------------------------------------------------- During their stay, our corporate guest will be attending important meetings and conferences, thus making it imperative to provide a tranquil and productive environment. We kindly request the assigned room to be equipped with the following amenities and services: 1. High-speed internet access: A reliable and fast internet connection is essential for our guest to stay connected and carry out their professional responsibilities effectively. 2. Work desk and comfortable chair: To ensure a suitable workspace, please provide a spacious work desk along with a comfortable chair conducive to extended periods of work. 3. Printing and fax facilities: In case our guest requires any printing or faxing services, kindly inform them about the availability and location of such amenities. 4. Business center access: If your hotel offers a business center, please inform our guest about the related services, equipment, and operating hours. 5. Access to meeting rooms: As our corporate guest may need to conduct meetings or conferences, we kindly request information regarding the availability and booking process for meeting rooms or any additional facilities that facilitate professional gatherings. 6. Complimentary breakfast: Starting the day with a nourishing meal is vital for our guest, so we kindly request that a complimentary breakfast is included in their reservation. 7. In-room dining services: Our guest may occasionally require in-room dining services outside of mealtime hours. Please ensure that the hotel's room service is available 24/7. 8. Check-in and check-out process: To make the guest's arrival and departure as smooth as possible, we kindly request information regarding your check-in and check-out procedures. It would be greatly appreciated if you could confirm that all the above-mentioned arrangements will be made for our corporate guest's arrival. In case any additional information or clarification is required, please do not hesitate to contact us at [Your Contact Information]. Thank you for your attention to these details, and we look forward to a successful and productive stay for our corporate guest at your esteemed establishment. Sincerely, [Your Name] [Your Title/Organization] [Email Address] [Phone Number]