Suffolk New York Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• County: Suffolk
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Dear [Hotel Name], We are delighted to inform you that one of our esteemed corporate guests will be visiting Suffolk, New York, and we kindly request your accommodation services for their stay. Suffolk, located on Long Island, is a vibrant and picturesque county known for its stunning beaches, charming villages, and rich cultural heritage. As a corporate guest, our visitor will have the opportunity to experience the best of Suffolk's business and leisure offerings. With regard to their pre-arrival requirements, we kindly request the following arrangements be made: 1. Reservation Details: Please ensure a reservation is made for our corporate guest for [number of nights] from [arrival date] to [departure date]. We kindly request a [room type] with [specific amenities if any]. 2. Airport Transfer: We kindly request a professional and punctual airport transfer service to pick up our guest from [name of airport] on [arrival date] at [arrival time]. Kindly arrange for a comfortable vehicle and a professional chauffeur. 3. Concierge and Business Services: As our guest will have business commitments during their stay, we kindly request access to your business center facilities including printing, scanning, and high-speed internet. Additionally, please provide information on concierge services available, including restaurant recommendations and reservations. 4. Complimentary Amenities: To ensure our guest has a pleasant and comfortable stay, we kindly request the following complimentary amenities be provided in their room upon arrival: [list any specific amenities such as fruit basket, bottled water, or welcome gift]. 5. Dining and Special Dietary Requirements: As our guest may have specific dietary requirements, we kindly request your chefs and kitchen staff to accommodate any special requests for meals. Please ensure that there are vegetarian, vegans, and gluten-free options available on your menu. 6. Additional Requests: If there are any additional services or facilities that could enhance our guest's experience, such as access to a gym or spa, please let us know. We want to ensure their stay is as comfortable and convenient as possible. We are confident that your hotel's exceptional service and attention to detail will provide an exemplary experience for our corporate guest in Suffolk, New York. Kindly confirm the aforementioned arrangements by [confirmation deadline/date] so we may proceed accordingly. Thank you for your prompt attention to this matter. We look forward to a successful partnership and a memorable stay for our esteemed guest. Warm regards, [Your Name] [Your Company]

Dear [Hotel Name], We are delighted to inform you that one of our esteemed corporate guests will be visiting Suffolk, New York, and we kindly request your accommodation services for their stay. Suffolk, located on Long Island, is a vibrant and picturesque county known for its stunning beaches, charming villages, and rich cultural heritage. As a corporate guest, our visitor will have the opportunity to experience the best of Suffolk's business and leisure offerings. With regard to their pre-arrival requirements, we kindly request the following arrangements be made: 1. Reservation Details: Please ensure a reservation is made for our corporate guest for [number of nights] from [arrival date] to [departure date]. We kindly request a [room type] with [specific amenities if any]. 2. Airport Transfer: We kindly request a professional and punctual airport transfer service to pick up our guest from [name of airport] on [arrival date] at [arrival time]. Kindly arrange for a comfortable vehicle and a professional chauffeur. 3. Concierge and Business Services: As our guest will have business commitments during their stay, we kindly request access to your business center facilities including printing, scanning, and high-speed internet. Additionally, please provide information on concierge services available, including restaurant recommendations and reservations. 4. Complimentary Amenities: To ensure our guest has a pleasant and comfortable stay, we kindly request the following complimentary amenities be provided in their room upon arrival: [list any specific amenities such as fruit basket, bottled water, or welcome gift]. 5. Dining and Special Dietary Requirements: As our guest may have specific dietary requirements, we kindly request your chefs and kitchen staff to accommodate any special requests for meals. Please ensure that there are vegetarian, vegans, and gluten-free options available on your menu. 6. Additional Requests: If there are any additional services or facilities that could enhance our guest's experience, such as access to a gym or spa, please let us know. We want to ensure their stay is as comfortable and convenient as possible. We are confident that your hotel's exceptional service and attention to detail will provide an exemplary experience for our corporate guest in Suffolk, New York. Kindly confirm the aforementioned arrangements by [confirmation deadline/date] so we may proceed accordingly. Thank you for your prompt attention to this matter. We look forward to a successful partnership and a memorable stay for our esteemed guest. Warm regards, [Your Name] [Your Company]