Santa Clara California Financial Record Storage Chart

Name: Santa Clara California Financial Record Storage Chart
Brand: US Legal Forms
Rating: 4.57 (464 reviews)

Category:

Small Business - Checklists

State:

Multi-State

County:

Santa Clara

Control #:

US-03088BG

Format:

Instant download

Description

Consider using this checklist to ensure that you are saving the right financial records for tax purposes and keeping them for an appropriate amount of time.

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Basic requirement. You must save the OSHA 300 Log, the privacy case list (if one exists), the annual summary, and the OSHA 301 Incident Report forms for five (5) years following the end of the calendar year that these records cover.

The Office of Finance and Treasury is the office of record for many financial document types including those listed below. Individual departments are not expected to maintain these records, but to entrust the Office of Finance and Treasury to maintain them according to established record retention policies.

KEEP 3 TO 7 YEARS Knowing that, a good rule of thumb is to save any document that verifies information on your tax return?including Forms W-2 and 1099, bank and brokerage statements, tuition payments and charitable donation receipts?for three to seven years.

Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction. Keep records for 6 years if you do not report income that you should report, and it is more than 25% of the gross income shown on your return. Keep records indefinitely if you do not file a return.

For any deposit over $100, banks must keep records for at least five years. Banks may retain these records for longer periods if they choose to do so.

(c) As specified in § 63.10(b)(1), you must keep each record for 5 years following the date of each occurrence, measurement, maintenance, corrective action, report, or record.

Section 285 of the Companies Act requires that accounting records should be kept for a period of 6 years after the end of the financial year containing the latest date to which the record, information or return relates.

(1) A bank shall retain evidence of compliance with the requirements imposed by this subpart for not less than two years. Records may be stored by use of microfiche, microfilm, magnetic tape, or other methods capable of accurately retaining and reproducing information.

A creditor must retain for 25 months any written or recorded material related to a consumer credit application, as well as copies of any notification of action taken and statement of specific reasons for adverse action (or any written notation or memo of an oral notification and statement), and any written statement

In general, company records must be retained for around six years from the end of the accounting period. But some documentation needs to be kept for 10 years, including: The company's statutory books (company registers need to be retained for the time the company is in business)

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Santa Clara California Financial Record Storage Chart

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How long do OSHA records need to be kept?

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What business records should be kept for 7 years?

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How long do you keep compliance records?

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How long must ECOA records be kept?

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