San Bernardino California Sample Letter for Exception To Determination of Civil Penalty

• Category: Letters - Legal - Exception
• State: Multi-State
• County: San Bernardino
• Control #: US-0313LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Department/Agency Name] [Address] [City, State, ZIP Code] Subject: Exception Request to Determination of Civil Penalty for [Violation] Dear [Recipient's Name], I hope this letter finds you well. I am writing to request an exception to the determination of civil penalty imposed on me by [Department/Agency Name] for the alleged violation of [Specify Violation]. I believe that my situation warrants a reconsideration of the penalty due to the following reasons: 1. Compliance History: Over the years, I have maintained a pristine compliance record with regard to [Specify relevant regulations/policies] set forth by [Department/Agency Name]. This isolated incident does not properly reflect my commitment to upholding these regulations. 2. Unintentional Violation: The violation occurred inadvertently and was not a result of negligence or intentional non-compliance. I assure you that there was no malice or ill intent behind my actions. It was an unfortunate oversight, and I am taking immediate steps to rectify the situation and prevent any future recurrence. 3. Impact on Business/Organization: The imposed civil penalty poses a significant financial burden for my [Business/Organization Name]. The specific amount of the penalty, [Clearly state the amount], far exceeds what is justifiable given the nature and extent of the violation. I kindly request reconsideration to ensure that the penalty is proportionate and fair under the circumstances. 4. Steps to Remediate: I have taken prompt action towards rectifying the violation and implementing stringent measures to ensure full compliance moving forward. [Describe the steps taken to address the violation, including any corrective actions, employee training programs, or technology improvements.] Enclosed with this letter, you will find supporting documents that further validate my exceptional circumstances, including: 1. Any relevant evidence demonstrating my compliance history and commitment to regulatory compliance. 2. A comprehensive explanation of the unintentional nature of the violation along with any supporting evidence that confirms that it was an isolated incident. 3. Financial records or projections showing the adverse impact of the current civil penalty determination on my [Business/Organization Name]. 4. Documentary evidence of the steps taken to address and rectify the violation, such as work orders, invoices, training programs, etc. I kindly request a prompt review of my exceptional circumstances and a reconsideration of the imposed civil penalty. I am eager to work collaboratively with [Department/Agency Name] to ensure appropriate resolution while maintaining a cooperative relationship going forward. Thank you for your attention to this matter. I look forward to a favorable response from your office. Should you require any further information or clarification, please do not hesitate to contact me at [Phone Number] or [Email Address]. Sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Department/Agency Name] [Address] [City, State, ZIP Code] Subject: Exception Request to Determination of Civil Penalty for [Violation] Dear [Recipient's Name], I hope this letter finds you well. I am writing to request an exception to the determination of civil penalty imposed on me by [Department/Agency Name] for the alleged violation of [Specify Violation]. I believe that my situation warrants a reconsideration of the penalty due to the following reasons: 1. Compliance History: Over the years, I have maintained a pristine compliance record with regard to [Specify relevant regulations/policies] set forth by [Department/Agency Name]. This isolated incident does not properly reflect my commitment to upholding these regulations. 2. Unintentional Violation: The violation occurred inadvertently and was not a result of negligence or intentional non-compliance. I assure you that there was no malice or ill intent behind my actions. It was an unfortunate oversight, and I am taking immediate steps to rectify the situation and prevent any future recurrence. 3. Impact on Business/Organization: The imposed civil penalty poses a significant financial burden for my [Business/Organization Name]. The specific amount of the penalty, [Clearly state the amount], far exceeds what is justifiable given the nature and extent of the violation. I kindly request reconsideration to ensure that the penalty is proportionate and fair under the circumstances. 4. Steps to Remediate: I have taken prompt action towards rectifying the violation and implementing stringent measures to ensure full compliance moving forward. [Describe the steps taken to address the violation, including any corrective actions, employee training programs, or technology improvements.] Enclosed with this letter, you will find supporting documents that further validate my exceptional circumstances, including: 1. Any relevant evidence demonstrating my compliance history and commitment to regulatory compliance. 2. A comprehensive explanation of the unintentional nature of the violation along with any supporting evidence that confirms that it was an isolated incident. 3. Financial records or projections showing the adverse impact of the current civil penalty determination on my [Business/Organization Name]. 4. Documentary evidence of the steps taken to address and rectify the violation, such as work orders, invoices, training programs, etc. I kindly request a prompt review of my exceptional circumstances and a reconsideration of the imposed civil penalty. I am eager to work collaboratively with [Department/Agency Name] to ensure appropriate resolution while maintaining a cooperative relationship going forward. Thank you for your attention to this matter. I look forward to a favorable response from your office. Should you require any further information or clarification, please do not hesitate to contact me at [Phone Number] or [Email Address]. Sincerely, [Your Name]