Chicago Illinois Sample Letter for Request for Clarification in Applying Payment

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• City: Chicago
• Control #: US-0359LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Dear [Recipient's Name], I hope this letter finds you well. I am writing to request clarification regarding the application of my recent payment, specifically related to [invoice number/s or transaction date/s]. I made a payment of [amount] on [date], which I believe was meant to be applied towards [purpose or specific invoice]. However, upon reviewing my account statement, it appears that the payment has not been reflected correctly. To resolve this discrepancy, I kindly request you to provide a detailed breakdown of how my payment has been applied. Additionally, please ensure that you consider the following points for clarification: 1. Payment Allocation: Please clarify how much of the payment was allocated to each outstanding invoice, highlighting the respective amounts and invoice numbers. 2. Credit Application: If any credits were available on my account, please confirm whether these credits were considered when applying the payment. If not, please adjust the payment application accordingly. 3. Overdue or Penalty Charges: If any additional charges, penalties, or interest have been included in the total amount due, I request clarification on how these charges were calculated and whether they have been included in the payment allocation. 4. Date of Application: Please provide the exact date when my payment was applied, as well as the method or reference number used for the payment transaction. 5. Detailed Statement: Kindly provide a detailed account statement reflecting the current status of each outstanding invoice, including any remaining balance, payments received, and any pending charges or credits. I kindly ask for your prompt attention to this matter as it is essential for me to have an accurate understanding of my account status. If necessary, please update my account accordingly and provide a revised account statement for my records. Should you require any additional information or documents to process my request, please let me know at your earliest convenience. I can be reached at [contact information]. Thank you for your prompt attention to this matter. I look forward to receiving clarification regarding the application of my payment. Yours sincerely, [Your Name] [Your Contact Information]

Dear [Recipient's Name], I hope this letter finds you well. I am writing to request clarification regarding the application of my recent payment, specifically related to [invoice number/s or transaction date/s]. I made a payment of [amount] on [date], which I believe was meant to be applied towards [purpose or specific invoice]. However, upon reviewing my account statement, it appears that the payment has not been reflected correctly. To resolve this discrepancy, I kindly request you to provide a detailed breakdown of how my payment has been applied. Additionally, please ensure that you consider the following points for clarification: 1. Payment Allocation: Please clarify how much of the payment was allocated to each outstanding invoice, highlighting the respective amounts and invoice numbers. 2. Credit Application: If any credits were available on my account, please confirm whether these credits were considered when applying the payment. If not, please adjust the payment application accordingly. 3. Overdue or Penalty Charges: If any additional charges, penalties, or interest have been included in the total amount due, I request clarification on how these charges were calculated and whether they have been included in the payment allocation. 4. Date of Application: Please provide the exact date when my payment was applied, as well as the method or reference number used for the payment transaction. 5. Detailed Statement: Kindly provide a detailed account statement reflecting the current status of each outstanding invoice, including any remaining balance, payments received, and any pending charges or credits. I kindly ask for your prompt attention to this matter as it is essential for me to have an accurate understanding of my account status. If necessary, please update my account accordingly and provide a revised account statement for my records. Should you require any additional information or documents to process my request, please let me know at your earliest convenience. I can be reached at [contact information]. Thank you for your prompt attention to this matter. I look forward to receiving clarification regarding the application of my payment. Yours sincerely, [Your Name] [Your Contact Information]