[Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Title] [Department] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Employee's Name], I hope this letter finds you well. I would like to express my sincere appreciation for your recent suggestion regarding [briefly mention the employee's suggestion]. At our organization, we highly value the input and ideas of our employees as they contribute to our continuous improvement efforts. After careful consideration and review by our management team, I regret to inform you that we are unable to implement your suggestion at this time. Please understand that this decision was made after thorough deliberation, taking into account various factors including, but not limited to, [mention specific reasons for declining the suggestion such as budget constraints, strategic priorities, technical feasibility, or legal requirements]. I want to emphasize that your suggestion was thoughtfully considered, and we genuinely value your contributions to our company. It is essential to recognize that not every suggestion can be implemented immediately, or there may be limitations preventing its execution. However, please be assured that your input is highly valued, and we encourage you to continue sharing your ideas in the future. Our commitment to fostering an environment that promotes open communication and encourages employees to contribute their suggestions remains unwavering. Encouraging innovative thinking is essential for the growth and success of our organization, and we appreciate your active participation in this process. If you have further questions or would like additional feedback regarding your suggestion, I would be more than happy to meet with you and provide clarifications. Please feel free to contact me directly at [your phone number] or via email at [your email address]. Your feedback and suggestions matter to us, and we are always open to discussing ways to improve our operations. Once again, we appreciate your dedication, enthusiasm, and commitment to enhancing our workplace. We value you as an employee and look forward to your continued contributions. Thank you for your understanding. Sincerely, [Your Name] [Your Title] [Company Name]
Hennepin Minnesota Sample Letter for Decline of Employee Suggestion
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