Fairfax Virginia Sample Letter to Defendant concerning Repayment of Unearned Premiums

• Category: Letters - Legal - Collections
• State: Multi-State
• County: Fairfax
• Control #: US-0415LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Date] [Defendant's Name] [Defendant's Address] [City, State, ZIP] Subject: Repayment of Unearned Premiums — Fairfax, Virginia Dear [Defendant's Name], I hope this letter finds you well. I am writing on behalf of [Your Insurance Company Name], regarding the repayment of unearned premiums following the cancellation of your insurance policy in Fairfax, Virginia. As per our records, you recently cancelled your insurance policy [Policy Number] in Fairfax, Virginia, effective [Cancellation Date]. According to the terms and conditions of our policy agreement, the cancellation resulted in the generation of unearned premiums. Unearned premiums, as defined by the Virginia Department of Insurance, are the portion of premiums paid in advance for a policy that extends beyond the date of cancellation. In simple terms, it means that you are entitled to receive a refund for the remaining period for which you will not be receiving insurance coverage. [Your Insurance Company Name] is committed to providing fair and prompt repayment of these unearned premiums. Our calculations for the unearned premiums are based on the pro rata method, as prescribed by the Virginia State Insurance Commissioner's office. This means that the refunded amount will reflect the portion of the premium for the remaining coverage period after the cancellation date. [Provide details on the refund calculation process if desired]. We kindly request you to respond to this letter within [specific timeframe, e.g., 30 days] and provide us with your preferred method of payment. You have the option to receive the repayment through a mailed check or by electronic funds transfer (EFT). If you choose the EFT option, please provide your bank account details for a seamless transaction. Should you fail to respond within the given timeframe or provide the necessary payment details, please note that [Your Insurance Company Name] reserves the right to pursue legal action to recover the unearned premium amount owed. We believe in maintaining transparency and maintaining positive customer relations. Feel free to contact our customer service department at [Your Insurance Company Phone Number] or [Your Insurance Company Email Address] if you have any questions or concerns regarding this matter. Our dedicated representatives will be more than happy to assist you. Please fulfill your financial obligation promptly, as it contributes to the smooth functioning of our insurance services and ensures the accuracy of our financial records. Thank you for your attention to this matter. We appreciate your prompt response and cooperation. Sincerely, [Your Name] [Your Title] [Your Insurance Company Name] [Your Insurance Company Address] [City, State, ZIP]

[Your Name] [Your Address] [City, State, ZIP] [Date] [Defendant's Name] [Defendant's Address] [City, State, ZIP] Subject: Repayment of Unearned Premiums — Fairfax, Virginia Dear [Defendant's Name], I hope this letter finds you well. I am writing on behalf of [Your Insurance Company Name], regarding the repayment of unearned premiums following the cancellation of your insurance policy in Fairfax, Virginia. As per our records, you recently cancelled your insurance policy [Policy Number] in Fairfax, Virginia, effective [Cancellation Date]. According to the terms and conditions of our policy agreement, the cancellation resulted in the generation of unearned premiums. Unearned premiums, as defined by the Virginia Department of Insurance, are the portion of premiums paid in advance for a policy that extends beyond the date of cancellation. In simple terms, it means that you are entitled to receive a refund for the remaining period for which you will not be receiving insurance coverage. [Your Insurance Company Name] is committed to providing fair and prompt repayment of these unearned premiums. Our calculations for the unearned premiums are based on the pro rata method, as prescribed by the Virginia State Insurance Commissioner's office. This means that the refunded amount will reflect the portion of the premium for the remaining coverage period after the cancellation date. [Provide details on the refund calculation process if desired]. We kindly request you to respond to this letter within [specific timeframe, e.g., 30 days] and provide us with your preferred method of payment. You have the option to receive the repayment through a mailed check or by electronic funds transfer (EFT). If you choose the EFT option, please provide your bank account details for a seamless transaction. Should you fail to respond within the given timeframe or provide the necessary payment details, please note that [Your Insurance Company Name] reserves the right to pursue legal action to recover the unearned premium amount owed. We believe in maintaining transparency and maintaining positive customer relations. Feel free to contact our customer service department at [Your Insurance Company Phone Number] or [Your Insurance Company Email Address] if you have any questions or concerns regarding this matter. Our dedicated representatives will be more than happy to assist you. Please fulfill your financial obligation promptly, as it contributes to the smooth functioning of our insurance services and ensures the accuracy of our financial records. Thank you for your attention to this matter. We appreciate your prompt response and cooperation. Sincerely, [Your Name] [Your Title] [Your Insurance Company Name] [Your Insurance Company Address] [City, State, ZIP]