Fairfax Virginia Sample Letter for Cancellation of Contract - At Fault

• Category: Letters - Nonlegal - Cancellations
• State: Multi-State
• County: Fairfax
• Control #: US-0444LR
• Format: Word; Rich Text

Description

Sample Letter for Cancellation of Contract - At Fault Subject: Request for Cancellation of Contract — At Fault Dear [Contractor's Name], I hope this letter finds you well. I am writing to officially request the cancellation of the contract between [Client's Company Name] and [Contractor's Company Name], dated [Contract Date]. Unfortunately, due to a series of unforeseen incidents, it has become evident that the fault lies with your company in fulfilling the agreed upon terms. As residents of Fairfax, Virginia, we hold a high regard for professional services and ethical business practices, and it is with regret that we find ourselves in the position of canceling this contract. The purpose of this letter is to outline the reasons for our decision and to initiate the necessary steps for termination. The incidents that have compelled us to take this action are as follows: 1. Breach of Contract: The contract clearly stated the specific deliverables and quality standards expected from your company. However, the services provided thus far have consistently fallen short, despite successive attempts to rectify the situation. 2. Delay in Completion: It is important to note that the agreed-upon timeline for project completion has been significantly exceeded. Our attempts to communicate and rectify the delays have yielded little improvement, and the client's interests have suffered as a consequence. 3. Lack of Communication: Throughout the duration of this project, there has been a persistent lack of effective communication from your company's side. Our numerous attempts to establish open lines of dialogue, express concerns, and seek resolution have been met with delays or dismissive responses. As mentioned earlier, we hold respect for the businesses operating in the Fairfax, Virginia area and value professional conduct. However, due to the aforementioned issues, continued collaboration is no longer in our best interest. We kindly request the following actions be taken: 1. Cancellation of Contract: We formally request the immediate termination of the contract between our two companies, effective immediately upon receipt of this letter. 2. Remedy for Damages: Given the delays and substandard work provided, we expect a reimbursement of any fees paid thus far in connection with this contract. Additionally, we reserve the right to pursue legal action for any other damages incurred. We understand that this decision may cause inconvenience and disappointment for both parties involved. However, we believe it is in our best interest to terminate the contract to explore other alternatives more aligned with our needs and expectations. We kindly ask for your cooperation in promptly processing the cancellation, as well as initiating the steps to remedy any outstanding issues. Please acknowledge receipt of this letter and confirm all necessary arrangements by [mention a reasonable timeline]. Thank you for your attention to this matter. We hope to resolve this situation amicably and look forward to receiving your prompt response. Sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Contact Information: Phone Number and Email Address]

Subject: Request for Cancellation of Contract — At Fault Dear [Contractor's Name], I hope this letter finds you well. I am writing to officially request the cancellation of the contract between [Client's Company Name] and [Contractor's Company Name], dated [Contract Date]. Unfortunately, due to a series of unforeseen incidents, it has become evident that the fault lies with your company in fulfilling the agreed upon terms. As residents of Fairfax, Virginia, we hold a high regard for professional services and ethical business practices, and it is with regret that we find ourselves in the position of canceling this contract. The purpose of this letter is to outline the reasons for our decision and to initiate the necessary steps for termination. The incidents that have compelled us to take this action are as follows: 1. Breach of Contract: The contract clearly stated the specific deliverables and quality standards expected from your company. However, the services provided thus far have consistently fallen short, despite successive attempts to rectify the situation. 2. Delay in Completion: It is important to note that the agreed-upon timeline for project completion has been significantly exceeded. Our attempts to communicate and rectify the delays have yielded little improvement, and the client's interests have suffered as a consequence. 3. Lack of Communication: Throughout the duration of this project, there has been a persistent lack of effective communication from your company's side. Our numerous attempts to establish open lines of dialogue, express concerns, and seek resolution have been met with delays or dismissive responses. As mentioned earlier, we hold respect for the businesses operating in the Fairfax, Virginia area and value professional conduct. However, due to the aforementioned issues, continued collaboration is no longer in our best interest. We kindly request the following actions be taken: 1. Cancellation of Contract: We formally request the immediate termination of the contract between our two companies, effective immediately upon receipt of this letter. 2. Remedy for Damages: Given the delays and substandard work provided, we expect a reimbursement of any fees paid thus far in connection with this contract. Additionally, we reserve the right to pursue legal action for any other damages incurred. We understand that this decision may cause inconvenience and disappointment for both parties involved. However, we believe it is in our best interest to terminate the contract to explore other alternatives more aligned with our needs and expectations. We kindly ask for your cooperation in promptly processing the cancellation, as well as initiating the steps to remedy any outstanding issues. Please acknowledge receipt of this letter and confirm all necessary arrangements by [mention a reasonable timeline]. Thank you for your attention to this matter. We hope to resolve this situation amicably and look forward to receiving your prompt response. Sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Contact Information: Phone Number and Email Address]