Philadelphia Pennsylvania Employment of Church Secretary/Office Manager

Name: Philadelphia Pennsylvania Employment of Church Secretary/Office Manager
Brand: US Legal Forms
Rating: 4.59 (389 reviews)

Category:

Corporations - Nonprofit - Churches

State:

Multi-State

County:

Philadelphia

Control #:

US-04509BG

Format:

Instant download

Description

The secretary/office manager position is to support the church ministry by providing general office assistance to the pastoral staff.

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FAQ

Duties/Responsibilities: Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

Characteristics of a Good Secretary be methodical, with a good eye for detail; be well organised, with an orderly mind; bring objectivity to the proceedings; deal promptly with correspondence; be able to take accurate notes of meetings; make sure members receive all the necessary material;

Organizational skills of both people, information, and things as demonstrated by being able to handle multiple tasks and responsibilities efficiently. Able to work impartially with a variety of people. Operate various office equipment. Dependable, reliable, tactful, and punctual.

Main responsibilities of the Secretary Ensuring meetings are effectively organised and minuted. Liaising with the Chair to plan meetings.Maintaining effective records and administration.Upholding legal requirements.Communication and correspondence.

In some churches, particularly those that are very large, a church secretary may be assigned to an individual pastor or priest. This kind of church secretary is in many ways like a personal assistant. He or she will manage the pastor's personal schedule and will receive and send out correspondence in the pastor's name.

A church secretary oversees the operation of the church office and assists the pastors and staff with a variety of administrative duties. As a church secretary, your responsibilities include answering phone calls, managing schedules, filing, and generating programs for services.

Church clerks are entirely responsible for all forms and records, including documents for transferring or dismissing members, signup papers, disbursements and balance sheets, vouchers, receipts, baptism certificates and lists of committees.

The job generally requires general office and receptionist duties. Often, the assistant attends meetings, maintains church records, manages the calendar and orders supplies. Depending on the size of the church, the administrative assistant may be responsible for payroll and bookkeeping.

A good church secretary has a combination of administrative experience, organizational skills, and friendliness. You should be familiar with your many daily tasks, as well as the ongoings of the church. Work hard to keep all files, databases, and work areas neat and organized.

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The Archdiocese of Philadelphia seeks qualified candidates for an Office Manager in the Office for Clergy. Richard Miller, please contact Richard through the Church Office, 610-866-5661.Senior Office Administrator. Church administrators run their church's daytoday operations to ensure that contributions and income are spent in the most efficient way. We are so glad you want to explore staff positions with FOCUS. The Church of the Holy Trinity, 1904 Walnut Street, Philadelphia, PA 19103. For a complete list of open positions, please click here. Stantec designs with community in mind—whether that's in engineering, architecture, energy, water, or project management.

Learn more For a Listing in the Daily Phil See our new directory of community organizations, many of whom are seeking full-time Staff Members, as their programs and services require

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Philadelphia Pennsylvania Employment of Church Secretary/Office Manager

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