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A debt collection letter should include the total debt owed, the initial due date, and any necessary warnings of impending legal action. This article is for business owners and freelancers looking to formally pursue debts from nonpaying clients.

Best Practices for Writing a Collection Letter Keep it short and to the point; don't use complicated language. Include your contact information, including phone number, email address, and mailing address. Type the letter; don't handwrite it. Use company letterhead.

The Third Collection Letter Mention of all previous attempts to collect. Invoice number and amount. Original invoice due date. Current days past due. Instructions on what they should do next. A warning of the impending consequences. Your contact information and final request to contact you.

It should be short, concise, to the point and very clear as to what you want. It's imperative that you say as much as you can with as little text as possible. Remember to include the exact amount owed, the invoice number and the due date.

A collection letter is a written notification to inform a consumer of his due payments. It is an official message to a borrower. A collection letter may include reminders, inquiries, warnings or notification of possible legal actions.

The 5 Essential Components of a Collection Letter Formal Letterhead. State Your Case. List All Payments. Explain the Next Steps. Require a Signature.

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Allegheny Pennsylvania Sample of a Collection Letter to Small Business in Advance

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