Contra Costa California Sample Letter for Return of Purchase Order and Request for Advance Payment

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• County: Contra Costa
• Control #: US-0457LR
• Format: Word; Rich Text

Description

Sample Letter for Return of Purchase Order and Request for Advance Payment [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Vendor/Supplier Name] [Vendor/Supplier Address] [City, State, ZIP Code] Subject: Return of Purchase Order and Request for Advance Payment Dear [Vendor/Supplier Name], I hope this letter finds you well. I am writing to address a discrepancy regarding the recently placed purchase order (PO) with your company. Below, I will outline the details pertaining to the return of the PO as well as my request for an advance payment. 1. Purchase Order Return: Unfortunately, after thorough evaluation, it has come to my attention that the contents of the delivered goods do not match the specifications outlined in the original purchase order. The order, numbered [Purchase Order Number], was placed on [Purchase Order Date]. The discrepancies identified are as follows: — Item 1: [Briefly describe the issue with the item] — Item 2: [Briefly describe the issue with the item] — Item 3: [Briefly describe the issue with the item] — [Continue listing any additional discrepancies] To ensure proper documentation, I have enclosed copies of the original purchase order, packing slips, and any other relevant documents. Please review these discrepancies and acknowledge the return of the purchase order. Additionally, kindly specify the procedure for returning the delivered goods and any associated costs that may apply. 2. Advance Payment Request: Considering the inconvenience caused by the discrepancies in the original purchase order, I kindly request an advance payment of [Specify Amount] to cover the costs associated with correcting the order and any additional expenses that may have arisen due to the discrepancy. This advance payment will aid in ensuring the completion of the project without any undue delays. Please let me know your preferred method for the transfer of funds, and I will ensure the necessary arrangements are made promptly. If you require any additional information or have any questions regarding the discrepancies mentioned, please feel free to contact me at your earliest convenience. I appreciate your attention to this matter and look forward to your prompt response. Our goal is to find a swift resolution that is mutually beneficial for both parties involved. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Title/Position] [Your Company Name]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Vendor/Supplier Name] [Vendor/Supplier Address] [City, State, ZIP Code] Subject: Return of Purchase Order and Request for Advance Payment Dear [Vendor/Supplier Name], I hope this letter finds you well. I am writing to address a discrepancy regarding the recently placed purchase order (PO) with your company. Below, I will outline the details pertaining to the return of the PO as well as my request for an advance payment. 1. Purchase Order Return: Unfortunately, after thorough evaluation, it has come to my attention that the contents of the delivered goods do not match the specifications outlined in the original purchase order. The order, numbered [Purchase Order Number], was placed on [Purchase Order Date]. The discrepancies identified are as follows: — Item 1: [Briefly describe the issue with the item] — Item 2: [Briefly describe the issue with the item] — Item 3: [Briefly describe the issue with the item] — [Continue listing any additional discrepancies] To ensure proper documentation, I have enclosed copies of the original purchase order, packing slips, and any other relevant documents. Please review these discrepancies and acknowledge the return of the purchase order. Additionally, kindly specify the procedure for returning the delivered goods and any associated costs that may apply. 2. Advance Payment Request: Considering the inconvenience caused by the discrepancies in the original purchase order, I kindly request an advance payment of [Specify Amount] to cover the costs associated with correcting the order and any additional expenses that may have arisen due to the discrepancy. This advance payment will aid in ensuring the completion of the project without any undue delays. Please let me know your preferred method for the transfer of funds, and I will ensure the necessary arrangements are made promptly. If you require any additional information or have any questions regarding the discrepancies mentioned, please feel free to contact me at your earliest convenience. I appreciate your attention to this matter and look forward to your prompt response. Our goal is to find a swift resolution that is mutually beneficial for both parties involved. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Title/Position] [Your Company Name]