Suffolk New York Sample Letter for Return of Purchase Order and Request for Advance Payment

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• County: Suffolk
• Control #: US-0457LR
• Format: Word; Rich Text

Description

Sample Letter for Return of Purchase Order and Request for Advance Payment [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Subject: Request for Return of Purchase Order and Advance Payment Dear [Recipient's Name], I hope this letter finds you in good health. I am writing to address an important matter concerning a recent purchase order placed with your esteemed company. I regret to inform you that we are unable to proceed with the purchase and kindly request the return of the purchase order and an advance payment refund. To provide further context, our company, [Your Company Name], located in Suffolk, New York, recently engaged in a business transaction with your company on [purchase date]. As per our agreement, we placed a purchase order for [product/service name] with a requested delivery date of [date]. However, due to unforeseen circumstances, we now find ourselves unable to proceed with this purchase. In light of this situation, we kindly request the return of the purchase order, which was attached to this letter for your convenience. Furthermore, we understood that an advance payment of [amount] was made for this purchase, as stated in the invoice number [invoice number]. Therefore, we also request a refund of the advance payment, either via a check or through a credit to our account, within [number of days] days from the receipt of this letter. We understand that complications can arise in business transactions, and we appreciate your understanding and cooperation in promptly resolving this matter. We kindly ask you to acknowledge this letter, confirming the acceptance of our request for the return of the purchase order and the advance payment refund. Additionally, we request that you provide us with the necessary instructions or any documentation required to facilitate this process. Should you have any questions or require further information, please do not hesitate to contact me at [phone number] or [email address]. We value our business relationship and hope to find a swift resolution to this matter. Thank you for your attention to this request. We await your prompt response. Sincerely, [Your Name] [Your Position] [Your Company Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Subject: Request for Return of Purchase Order and Advance Payment Dear [Recipient's Name], I hope this letter finds you in good health. I am writing to address an important matter concerning a recent purchase order placed with your esteemed company. I regret to inform you that we are unable to proceed with the purchase and kindly request the return of the purchase order and an advance payment refund. To provide further context, our company, [Your Company Name], located in Suffolk, New York, recently engaged in a business transaction with your company on [purchase date]. As per our agreement, we placed a purchase order for [product/service name] with a requested delivery date of [date]. However, due to unforeseen circumstances, we now find ourselves unable to proceed with this purchase. In light of this situation, we kindly request the return of the purchase order, which was attached to this letter for your convenience. Furthermore, we understood that an advance payment of [amount] was made for this purchase, as stated in the invoice number [invoice number]. Therefore, we also request a refund of the advance payment, either via a check or through a credit to our account, within [number of days] days from the receipt of this letter. We understand that complications can arise in business transactions, and we appreciate your understanding and cooperation in promptly resolving this matter. We kindly ask you to acknowledge this letter, confirming the acceptance of our request for the return of the purchase order and the advance payment refund. Additionally, we request that you provide us with the necessary instructions or any documentation required to facilitate this process. Should you have any questions or require further information, please do not hesitate to contact me at [phone number] or [email address]. We value our business relationship and hope to find a swift resolution to this matter. Thank you for your attention to this request. We await your prompt response. Sincerely, [Your Name] [Your Position] [Your Company Name]