Palm Beach Florida Sample Letter to Client regarding Refund of Balance of Retainer

• Category: Letters - Legal - Refund
• State: Multi-State
• County: Palm Beach
• Control #: US-0492LTR
• Format: Word; Rich Text

Description

Sample Letter to Client regarding Refund of Balance of Retainer Dear [Client's Name], I hope this letter finds you in good health and spirits. I am writing to inform you about a refund of the balance of your retainer that you have with our law firm. We value your trust and confidence in our services, and we want to ensure that our client relationships are built on transparency and satisfaction. Based on our records, it appears that there is a remaining balance in your retainer account with our law firm. We understand that this balance may not be required for any pending or future legal matters, and we would like to process a refund to you as soon as possible. To initiate the refund process, we kindly request you to review the following options and inform us of your preferred method: 1. Refund via Check: If you prefer a traditional refund method, we can issue a refund check to your provided mailing address. Please ensure that your address is up to date in our records. 2. Electronic Funds Transfer (EFT): If you'd prefer a more convenient and expedited refund method, we can transfer the refund directly to your bank account. To proceed with an EFT, we kindly request you to provide us with your bank account details, including the account holder's name, account number, and bank name. Please note that irrespective of the refund method chosen, we will require your written confirmation of your approval and acceptance of the refund amount within [X] days from the date of this letter. This confirmation will help us expedite the refund process and maintain accurate financial records. Should you have any queries or concerns regarding the refund process or would like assistance in deciding the most suitable option, please do not hesitate to reach out to our office. We are committed to providing exceptional client service and will be more than happy to assist you. We value your continued trust in our law firm, and we look forward to assisting you with any future legal needs. Thank you for your cooperation, and we appreciate your prompt attention to this matter. Yours sincerely, [Your Name] [Your Law Firm's Name] [Contact Information]

Dear [Client's Name], I hope this letter finds you in good health and spirits. I am writing to inform you about a refund of the balance of your retainer that you have with our law firm. We value your trust and confidence in our services, and we want to ensure that our client relationships are built on transparency and satisfaction. Based on our records, it appears that there is a remaining balance in your retainer account with our law firm. We understand that this balance may not be required for any pending or future legal matters, and we would like to process a refund to you as soon as possible. To initiate the refund process, we kindly request you to review the following options and inform us of your preferred method: 1. Refund via Check: If you prefer a traditional refund method, we can issue a refund check to your provided mailing address. Please ensure that your address is up to date in our records. 2. Electronic Funds Transfer (EFT): If you'd prefer a more convenient and expedited refund method, we can transfer the refund directly to your bank account. To proceed with an EFT, we kindly request you to provide us with your bank account details, including the account holder's name, account number, and bank name. Please note that irrespective of the refund method chosen, we will require your written confirmation of your approval and acceptance of the refund amount within [X] days from the date of this letter. This confirmation will help us expedite the refund process and maintain accurate financial records. Should you have any queries or concerns regarding the refund process or would like assistance in deciding the most suitable option, please do not hesitate to reach out to our office. We are committed to providing exceptional client service and will be more than happy to assist you. We value your continued trust in our law firm, and we look forward to assisting you with any future legal needs. Thank you for your cooperation, and we appreciate your prompt attention to this matter. Yours sincerely, [Your Name] [Your Law Firm's Name] [Contact Information]