Fairfax Virginia Sample Letter for Directive - Establish, Change, or Reaffirm Policies

Name: Fairfax Virginia Sample Letter for Directive - Establish, Change, or Reaffirm Policies
Brand: US Legal Forms
Rating: 4.66 (247 reviews)

Category:

Letters - Nonlegal - Directives

State:

Multi-State

County:

Fairfax

Control #:

US-0511LR

Format:

Instant download

Description

Sample Letter for Directive - Establish, Change, or Reaffirm Policies

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FAQ

The rules for effective directive writing are below. Provide Clear Instructions. Once you have a clear idea of what you want to achieve write it clearly.Be Concise and to the Point.Create Your Plan Step-by-Step.One Issue Per Directive.When in Doubt, Refer to Your Previous Directives.Use Exact Numbers.

Get to the point immediately by stating the new or changed policy. Explain the reasons for the policy and its benefits for both employees and the company. Employees will respond more positively when they understand the reasons for the policy and if they believe that it protects everyone's best interests.

How to Communicate Policies and Procedures Inform employees up-front.Ask for feedback.Introduce final product.Ask employees to review employee handbook or policy manual.Provide training where required.Request employee sign-off.

How to Introduce New Policies Decide on the purpose and need for a new policy. Consult with managers, workers and their representatives and any other interested parties. Give a person or a group overall responsibility for developing the policy. Write the policy, making sure it is concise, clear and unambiguous.

If you have any questions about the policy, please speak to your supervisor. Write Your Letter Step-by-Step. Identify the problem which has made the directive necessary.State, summarize, or enclose a copy of the policy.Close by expressing appreciation and reiterating the importance of the information you have conveyed.

4 Ways To Ensure Employee Compliance Write your procedures down. It's been said that assumption is the lowest level of knowledge.Help employees understand why procedures are necessary.Make your procedures easily accessible.Reward employees who comply with procedures.

Explain the policy change in specific, clear language. Explain when the new policy will take effect, the consequences of not following the policy, and any details that the employee or client will need to carry out the change. Thank the client or employee for her time and cooperation.

Things to Include The memo should state any existing policy and the new policy along with the effective date of the new policy. You may need to provide additional information pertinent to the new policy. For example, a company might need to change safety protocols on location because of new federal regulations.

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The good news is that changes in policies can have a dramatic impact on the recruitment and retention of women police officers. Received letters from interested parties and solid waste industry representatives.

In the absence of these, some departments have had to go outside the normal channels to attract qualified female officers, such as creating an internal “women's club” to support potential recruits and recruiting more women into their ranks, thereby ensuring greater diversity in the ranks. Police departments are also beginning to implement diversity initiatives in all levels from the field to the command. The challenge, however, is how to bring these reforms into effect as quickly as possible. In the United States, the Police Executive Research Forum (PER), which researches the issues related to diversity in law enforcement, reports that the number of sworn officers has been declining in the last ten years.

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The materials in this section are taken from public sources. We disclaim all representations or any warranties, express or implied, as to the accuracy, authenticity, reliability, accessibility, adequacy, or completeness of any data in this paragraph. Nevertheless, we make every effort to cite public sources deemed reliable and trustworthy.

Fairfax Virginia Sample Letter for Directive - Establish, Change, or Reaffirm Policies

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