Allegheny Pennsylvania Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• County: Allegheny
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Subject line: Urgent: Notice of Account Delinquency and Proposed Course of Action — Allegheny, Pennsylvania [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Dear [Client's Name], I hope this letter finds you in good health. I am writing to address a matter of growing concern regarding your outstanding account balance with [Your Company Name]. Despite our previous attempts to communicate with you regarding payment, we regret to inform you that your account remains delinquent. We understand that unforeseen circumstances may arise, leading to temporary financial distress. However, maintaining a transparent and mutually beneficial relationship with our clients is of utmost importance to us. Therefore, we kindly request your immediate attention to settle the outstanding amount, which currently stands at $[Total Amount Due]. As a reputable business operating in Allegheny, Pennsylvania, we pride ourselves on the provision of exceptional services to our valued clients. Your invoice, dated [Invoice Date], indicated a payment due date of [Due Date], which has now passed by [Number of Days Late]. Please remember that fulfilling this financial obligation promptly allows us to maintain our commitment to outstanding service delivery and further invest in our community. To facilitate payment and resolve this matter swiftly, we propose the following course of action: 1. Payment Plan: We understand that unexpected financial burdens can occur, making it difficult to settle the full amount immediately. Therefore, we are willing to discuss a flexible payment plan to alleviate the burden. We request that you contact our billing department at [Billing Department Contact Information] within the next seven business days to discuss this option. 2. Preferred Payment Methods: To streamline the payment process, we accept payment via [Accepted Payment Methods], including but not limited to credit/debit cards, bank transfers, and checks. Please refer to the details provided on the attached invoice statement for remittance instructions. 3. Consequences of Inaction: If this matter remains unresolved within the next 14 days, we may have no choice but to escalate this case further. Unresolved delinquencies may result in additional fees, referral to a collections' agency, and potential legal action. We genuinely hope to avoid such complications and reach an amicable solution promptly. It is essential to emphasize that your prompt attention to this matter demonstrates your commitment to our professional relationship. Failure to comply indicates a disregard for the terms of our agreement and may negatively impact our future association. We appreciate your partnership, and we remain hopeful for a timely resolution of this account. Should you have any questions or concerns, please do not hesitate to contact me directly at [Your Contact Number] or via email at [Your Email Address]. Thank you for your immediate action to settle this matter. We look forward to resolving this issue promptly and continuing our fruitful business relationship. Yours sincerely, [Your Name] [Your Designation/Title] [Your Company Name]

Subject line: Urgent: Notice of Account Delinquency and Proposed Course of Action — Allegheny, Pennsylvania [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Dear [Client's Name], I hope this letter finds you in good health. I am writing to address a matter of growing concern regarding your outstanding account balance with [Your Company Name]. Despite our previous attempts to communicate with you regarding payment, we regret to inform you that your account remains delinquent. We understand that unforeseen circumstances may arise, leading to temporary financial distress. However, maintaining a transparent and mutually beneficial relationship with our clients is of utmost importance to us. Therefore, we kindly request your immediate attention to settle the outstanding amount, which currently stands at $[Total Amount Due]. As a reputable business operating in Allegheny, Pennsylvania, we pride ourselves on the provision of exceptional services to our valued clients. Your invoice, dated [Invoice Date], indicated a payment due date of [Due Date], which has now passed by [Number of Days Late]. Please remember that fulfilling this financial obligation promptly allows us to maintain our commitment to outstanding service delivery and further invest in our community. To facilitate payment and resolve this matter swiftly, we propose the following course of action: 1. Payment Plan: We understand that unexpected financial burdens can occur, making it difficult to settle the full amount immediately. Therefore, we are willing to discuss a flexible payment plan to alleviate the burden. We request that you contact our billing department at [Billing Department Contact Information] within the next seven business days to discuss this option. 2. Preferred Payment Methods: To streamline the payment process, we accept payment via [Accepted Payment Methods], including but not limited to credit/debit cards, bank transfers, and checks. Please refer to the details provided on the attached invoice statement for remittance instructions. 3. Consequences of Inaction: If this matter remains unresolved within the next 14 days, we may have no choice but to escalate this case further. Unresolved delinquencies may result in additional fees, referral to a collections' agency, and potential legal action. We genuinely hope to avoid such complications and reach an amicable solution promptly. It is essential to emphasize that your prompt attention to this matter demonstrates your commitment to our professional relationship. Failure to comply indicates a disregard for the terms of our agreement and may negatively impact our future association. We appreciate your partnership, and we remain hopeful for a timely resolution of this account. Should you have any questions or concerns, please do not hesitate to contact me directly at [Your Contact Number] or via email at [Your Email Address]. Thank you for your immediate action to settle this matter. We look forward to resolving this issue promptly and continuing our fruitful business relationship. Yours sincerely, [Your Name] [Your Designation/Title] [Your Company Name]