Oakland Michigan Sample Letter for Response to Employee Complaint about Smoking

• Category: Letters - Nonlegal - Responses
• State: Multi-State
• County: Oakland
• Control #: US-0555LR
• Format: Word; Rich Text

Description

Sample Letter for Response to Employee Complaint about Smoking [Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Position] [Department] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Employee's Name], RE: Response to Employee Complaint about Smoking I hope this letter finds you in good health and spirits. We recently received your formal complaint regarding smoking within the Oakland Michigan office premises. We appreciate your willingness to express your concerns and take such matters seriously. As an employee-centric organization, we aim to maintain a healthy working environment for everyone. In response to your complaint, we have thoroughly investigated the issue and taken appropriate measures to address the situation. Our findings indicate the existence of a violation of our company's non-smoking policy within the Oakland Michigan office. We can assure you that this matter has been brought to the attention of the relevant individuals responsible for enforcing our policies. To prevent any future recurrence, we have reaffirmed the non-smoking policy throughout the office premises by reinforcing signage, conducting additional training sessions, and reminding employees about their responsibilities to maintain a smoke-free workplace. We believe that these measures will greatly contribute to making the workplace more comfortable and supportive for all employees, including non-smokers. We recognize the importance of open communication channels and encourage you to continue reporting any observed violations of company policies or potential improvements that you believe can enhance our work environment. Your opinions and concerns are highly valued, and we remain committed to addressing them promptly and effectively. If you have any further feedback or suggestions, please feel free to approach Human Resources or submit them via our anonymous suggestion box. We will continue to monitor the situation closely to ensure that all employees can enjoy a healthy and smoke-free workplace experience. Thank you for taking the initiative to raise this concern. Your willingness to advocate for a better working environment demonstrates your dedication and commitment to our company's values. Together, we can create a workplace that reflects the highest standards of employee well-being and respect. If you have any questions or require further assistance, please do not hesitate to reach out to me or our Human Resources department. Once again, thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Title] [Company Name]

[Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Position] [Department] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Employee's Name], RE: Response to Employee Complaint about Smoking I hope this letter finds you in good health and spirits. We recently received your formal complaint regarding smoking within the Oakland Michigan office premises. We appreciate your willingness to express your concerns and take such matters seriously. As an employee-centric organization, we aim to maintain a healthy working environment for everyone. In response to your complaint, we have thoroughly investigated the issue and taken appropriate measures to address the situation. Our findings indicate the existence of a violation of our company's non-smoking policy within the Oakland Michigan office. We can assure you that this matter has been brought to the attention of the relevant individuals responsible for enforcing our policies. To prevent any future recurrence, we have reaffirmed the non-smoking policy throughout the office premises by reinforcing signage, conducting additional training sessions, and reminding employees about their responsibilities to maintain a smoke-free workplace. We believe that these measures will greatly contribute to making the workplace more comfortable and supportive for all employees, including non-smokers. We recognize the importance of open communication channels and encourage you to continue reporting any observed violations of company policies or potential improvements that you believe can enhance our work environment. Your opinions and concerns are highly valued, and we remain committed to addressing them promptly and effectively. If you have any further feedback or suggestions, please feel free to approach Human Resources or submit them via our anonymous suggestion box. We will continue to monitor the situation closely to ensure that all employees can enjoy a healthy and smoke-free workplace experience. Thank you for taking the initiative to raise this concern. Your willingness to advocate for a better working environment demonstrates your dedication and commitment to our company's values. Together, we can create a workplace that reflects the highest standards of employee well-being and respect. If you have any questions or require further assistance, please do not hesitate to reach out to me or our Human Resources department. Once again, thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Title] [Company Name]