San Antonio Texas Sample Letter for Response to Employee Complaint about Smoking

• Category: Letters - Nonlegal - Responses
• State: Multi-State
• City: San Antonio
• Control #: US-0555LR
• Format: Word; Rich Text

Description

Sample Letter for Response to Employee Complaint about Smoking [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Address] [City, State, ZIP] Dear [Employee's Name], RE: RESPONSE TO YOUR COMPLAINT ABOUT SMOKING I hope this letter finds you in good health and high spirits. I am writing to address the complaint you recently filed regarding smoking in the workplace. At [Company Name], we highly value the opinions and concerns of our employees, and it is my utmost priority to address any issues promptly and effectively. Our company recognizes the importance of providing a healthy and comfortable work environment for all employees, including those who are sensitive to smoke or have respiratory conditions. With this in mind, we have implemented a strict no-smoking policy within our premises. Smoking is strictly prohibited in all indoor areas, including offices, conference rooms, restrooms, and common areas. We also encourage employees who smoke to utilize designated smoking areas located outdoors, away from entry points and communal spaces. To ensure that our policies are clearly communicated and adhered to, we regularly review and update our employee handbook, which explicitly outlines our smoking policy, its enforcement measures, and the consequences of non-compliance. Furthermore, we have established a dedicated communications channel through which employees can anonymously report any violations or concerns related to smoking within the workplace. We acknowledge the seriousness of the issue raised in your complaint and assure you that we will thoroughly investigate it to identify any potential violations. We strongly believe in maintaining a healthy and respectful work environment for all employees, and any breaches of our policies will be addressed promptly and appropriately. If you have any further details or specific incidents related to your complaint, I kindly request you to provide them for our investigation. Your cooperation and feedback are vital in helping us maintain the standards we strive for. Again, I want to express my gratitude for bringing this matter to our attention. Your input is invaluable in shaping our policies and ensuring a positive workplace environment for everyone. In conclusion, I want to assure you that your complaint will be taken seriously and dealt with confidentially. If you have any further concerns or questions, please feel free to contact me directly at [Phone Number] or [Email Address]. Your satisfaction and well-being are essential to us. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Position] [Company Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Address] [City, State, ZIP] Dear [Employee's Name], RE: RESPONSE TO YOUR COMPLAINT ABOUT SMOKING I hope this letter finds you in good health and high spirits. I am writing to address the complaint you recently filed regarding smoking in the workplace. At [Company Name], we highly value the opinions and concerns of our employees, and it is my utmost priority to address any issues promptly and effectively. Our company recognizes the importance of providing a healthy and comfortable work environment for all employees, including those who are sensitive to smoke or have respiratory conditions. With this in mind, we have implemented a strict no-smoking policy within our premises. Smoking is strictly prohibited in all indoor areas, including offices, conference rooms, restrooms, and common areas. We also encourage employees who smoke to utilize designated smoking areas located outdoors, away from entry points and communal spaces. To ensure that our policies are clearly communicated and adhered to, we regularly review and update our employee handbook, which explicitly outlines our smoking policy, its enforcement measures, and the consequences of non-compliance. Furthermore, we have established a dedicated communications channel through which employees can anonymously report any violations or concerns related to smoking within the workplace. We acknowledge the seriousness of the issue raised in your complaint and assure you that we will thoroughly investigate it to identify any potential violations. We strongly believe in maintaining a healthy and respectful work environment for all employees, and any breaches of our policies will be addressed promptly and appropriately. If you have any further details or specific incidents related to your complaint, I kindly request you to provide them for our investigation. Your cooperation and feedback are vital in helping us maintain the standards we strive for. Again, I want to express my gratitude for bringing this matter to our attention. Your input is invaluable in shaping our policies and ensuring a positive workplace environment for everyone. In conclusion, I want to assure you that your complaint will be taken seriously and dealt with confidentially. If you have any further concerns or questions, please feel free to contact me directly at [Phone Number] or [Email Address]. Your satisfaction and well-being are essential to us. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Position] [Company Name]