Hennepin Minnesota Sample Letter for Smoking Policy

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• County: Hennepin
• Control #: US-0556LR
• Format: Word; Rich Text

Description

Sample Letter for Smoking Policy Dear [Company/Organization Name], As we strive to maintain a clean and healthy environment for all employees and visitors, we are implementing a new smoking policy in line with the regulations set forth by Hennepin County, Minnesota. This letter serves as a detailed description of our Hennepin Minnesota Sample Letter for Smoking Policy, tailored to meet your specific needs. [Company/Organization Name] recognizes the importance of protecting the health and well-being of our employees and visitors, both smokers and non-smokers alike. Therefore, effective [start date], we are implementing a smoke-free workplace policy to create a healthier and more productive environment. The key provisions of our smoking policy include: 1. Designated Smoking Areas: To accommodate and respect the rights of smokers, we have designated specific outdoor areas where smoking is permitted. These areas are located [specify location(s)] and are equipped with proper receptacles for cigarette disposal. Employees may use these areas during designated breaks and downtime. 2. No Smoking within [Company/Organization Name] Facilities: Smoking, including the use of electronic cigarettes or vaping devices, will be strictly prohibited within all interior spaces of our premises. This applies to all working areas, restrooms, conference rooms, vehicles, and any other enclosed areas governed by our organization. 3. Noticeable Signage: Clear and prominent signage will be displayed at strategic locations within our premises, indicating the smoking policy and the designated smoking areas. This helps not only to inform employees and visitors of the policy but also creates a visual reminder to adhere to it. 4. Smoke-Free Hiring Policy: Moving forward, this policy will be a part of our onboarding process for new employees. Potential candidates will be informed about our smoke-free workplace policy during the interviews and orientation sessions, ensuring their awareness and consent to adhere to it. 5. Support and Resources for Tobacco Cessation: We understand that quitting smoking can be challenging, and we are committed to providing support to employees who decide to quit. In cooperation with Hennepin County programs and resources, we will offer assistance, including information on tobacco cessation programs or counseling options available in the county. It is important to note that adherence to this policy is essential for all employees, visitors, contractors, and vendors affiliated with [Company/Organization Name], regardless of their smoking habits. The success of this policy relies on the cooperation and understanding of everyone involved. Please take the time to review the policy document attached to this letter for a thorough understanding of the measures we are implementing. If you have any concerns or questions regarding this policy, please do not hesitate to reach out to the Human Resources department. Thank you for your understanding and cooperation in making [Company/Organization Name] a healthier place to work. Sincerely, [Your Name] [Your Title/Position] [Company/Organization Name]

Dear [Company/Organization Name], As we strive to maintain a clean and healthy environment for all employees and visitors, we are implementing a new smoking policy in line with the regulations set forth by Hennepin County, Minnesota. This letter serves as a detailed description of our Hennepin Minnesota Sample Letter for Smoking Policy, tailored to meet your specific needs. [Company/Organization Name] recognizes the importance of protecting the health and well-being of our employees and visitors, both smokers and non-smokers alike. Therefore, effective [start date], we are implementing a smoke-free workplace policy to create a healthier and more productive environment. The key provisions of our smoking policy include: 1. Designated Smoking Areas: To accommodate and respect the rights of smokers, we have designated specific outdoor areas where smoking is permitted. These areas are located [specify location(s)] and are equipped with proper receptacles for cigarette disposal. Employees may use these areas during designated breaks and downtime. 2. No Smoking within [Company/Organization Name] Facilities: Smoking, including the use of electronic cigarettes or vaping devices, will be strictly prohibited within all interior spaces of our premises. This applies to all working areas, restrooms, conference rooms, vehicles, and any other enclosed areas governed by our organization. 3. Noticeable Signage: Clear and prominent signage will be displayed at strategic locations within our premises, indicating the smoking policy and the designated smoking areas. This helps not only to inform employees and visitors of the policy but also creates a visual reminder to adhere to it. 4. Smoke-Free Hiring Policy: Moving forward, this policy will be a part of our onboarding process for new employees. Potential candidates will be informed about our smoke-free workplace policy during the interviews and orientation sessions, ensuring their awareness and consent to adhere to it. 5. Support and Resources for Tobacco Cessation: We understand that quitting smoking can be challenging, and we are committed to providing support to employees who decide to quit. In cooperation with Hennepin County programs and resources, we will offer assistance, including information on tobacco cessation programs or counseling options available in the county. It is important to note that adherence to this policy is essential for all employees, visitors, contractors, and vendors affiliated with [Company/Organization Name], regardless of their smoking habits. The success of this policy relies on the cooperation and understanding of everyone involved. Please take the time to review the policy document attached to this letter for a thorough understanding of the measures we are implementing. If you have any concerns or questions regarding this policy, please do not hesitate to reach out to the Human Resources department. Thank you for your understanding and cooperation in making [Company/Organization Name] a healthier place to work. Sincerely, [Your Name] [Your Title/Position] [Company/Organization Name]