Houston Texas Sample Letter for Smoking Policy

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• City: Houston
• Control #: US-0556LR
• Format: Word; Rich Text

Description

Sample Letter for Smoking Policy Sample Letter for Smoking Policy in Houston, Texas [Your Name] [Your Position] [Your Department] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Subject: Adoption of Revised Smoking Policy Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. As part of our ongoing commitment to promoting a healthy and smoke-free work environment, I am pleased to inform you about the revised smoking policy that will be implemented at [Company/Organization Name], effective immediately. This policy comes as a result of careful consideration and in compliance with the Texas Clean Indoor Air Act, along with strong recommendations from health organizations highlighting the adverse effects of secondhand smoke on employees' well-being. It is aimed at safeguarding the health and safety of all individuals within our premises. Key aspects of our revised smoking policy are as follows: 1. Smoke-Free Environment: — Smoking, including the use of e-cigarettes, vaporizers, and other electronic nicotine delivery systems, is strictly prohibited within all indoor areas and designated smoking zones. This applies to all employees, visitors, and contractors. — Outdoor smoking zones will be designated at least [specify distance] away from entrances, windows, and ventilation systems. These areas will be clearly marked and equipped with proper receptacles for extinguishing and disposing of cigarette butts. 2. Awareness and Education: — All employees will be provided with information and educational resources about the harmful effects of smoking and secondhand smoke exposure. — Signage will be prominently displayed throughout the premises to inform all individuals of our smoke-free policy. — Regular reminders and communication channels will be utilized to reinforce the importance of compliance with the smoking policy. 3. Enforcement: — Compliance with the smoking policy is mandatory for all employees, visitors, and contractors. — Supervisors and managers are responsible for ensuring compliance within their respective areas. — Violations of the smoking policy may lead to disciplinary action, following our existing disciplinary procedures. 4. Effect on Smokers: — We understand that some employees may be smokers. We encourage them to make use of designated smoking zones during designated breaks. — Smoking cessation programs and resources will be made available to support employees who want to quit smoking. By implementing this revised policy, we aim to create a healthier work environment that fosters well-being, productivity, and respect for individuals' choices. We kindly request your cooperation and support in enforcing and adhering to this policy. If you have any questions or concerns regarding the revised smoking policy, please contact [your name/title] at [email address] or [phone number]. Thank you for your attention and cooperation. Sincerely, [Your Name] [Your Position] [Company/Organization Name]

Sample Letter for Smoking Policy in Houston, Texas [Your Name] [Your Position] [Your Department] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Subject: Adoption of Revised Smoking Policy Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. As part of our ongoing commitment to promoting a healthy and smoke-free work environment, I am pleased to inform you about the revised smoking policy that will be implemented at [Company/Organization Name], effective immediately. This policy comes as a result of careful consideration and in compliance with the Texas Clean Indoor Air Act, along with strong recommendations from health organizations highlighting the adverse effects of secondhand smoke on employees' well-being. It is aimed at safeguarding the health and safety of all individuals within our premises. Key aspects of our revised smoking policy are as follows: 1. Smoke-Free Environment: — Smoking, including the use of e-cigarettes, vaporizers, and other electronic nicotine delivery systems, is strictly prohibited within all indoor areas and designated smoking zones. This applies to all employees, visitors, and contractors. — Outdoor smoking zones will be designated at least [specify distance] away from entrances, windows, and ventilation systems. These areas will be clearly marked and equipped with proper receptacles for extinguishing and disposing of cigarette butts. 2. Awareness and Education: — All employees will be provided with information and educational resources about the harmful effects of smoking and secondhand smoke exposure. — Signage will be prominently displayed throughout the premises to inform all individuals of our smoke-free policy. — Regular reminders and communication channels will be utilized to reinforce the importance of compliance with the smoking policy. 3. Enforcement: — Compliance with the smoking policy is mandatory for all employees, visitors, and contractors. — Supervisors and managers are responsible for ensuring compliance within their respective areas. — Violations of the smoking policy may lead to disciplinary action, following our existing disciplinary procedures. 4. Effect on Smokers: — We understand that some employees may be smokers. We encourage them to make use of designated smoking zones during designated breaks. — Smoking cessation programs and resources will be made available to support employees who want to quit smoking. By implementing this revised policy, we aim to create a healthier work environment that fosters well-being, productivity, and respect for individuals' choices. We kindly request your cooperation and support in enforcing and adhering to this policy. If you have any questions or concerns regarding the revised smoking policy, please contact [your name/title] at [email address] or [phone number]. Thank you for your attention and cooperation. Sincerely, [Your Name] [Your Position] [Company/Organization Name]