Orange California Sample Letter for Smoking Policy

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• County: Orange
• Control #: US-0556LR
• Format: Word; Rich Text

Description

Sample Letter for Smoking Policy Subject: Orange California Sample Letter for Smoking Policy — Ensuring a Healthy and Smoke-free Environment Dear [Employee's Name], We hope this letter finds you in good health and high spirits. We are writing to inform you about our updated smoking policy here at [Company/Organization Name] in Orange, California, in line with our commitment to fostering a healthy and smoke-free work environment. Effective [date], we will be implementing a revised smoking policy that aims to protect the health and well-being of all individuals within our premises and promote a clean and safe workplace. This policy applies to all employees, visitors, and contractors. Key highlights of the new smoking policy include: 1. No Smoking in Building Facilities: Smoking will be strictly prohibited within all indoor areas, including offices, conference rooms, lunchrooms, restrooms, and other shared spaces. 2. Designated Outdoor Smoking Areas: In order to accommodate smokers, we have established designated outdoor smoking areas [(specify locations, if any)]. These areas are the only permissible zones within our premises to smoke as they minimize the exposure of non-smokers to secondhand smoke. 3. Smoke-Free Near Entry Points: In addition to indoor restrictions, smoking within a minimum distance of [specify distance, e.g., 25 feet] from entrances, exits, and windows is also prohibited to prevent the entry of smoke into the building and maintaining clean air quality. 4. Responsible Disposal of Cigarette Butts: Smokers should responsibly dispose of their cigarette butts in designated ashtrays provided in the designated smoking areas. Littering of cigarette butts is strictly prohibited to maintain a clean and litter-free environment. 5. No Smoking in Company Vehicles: Smoking is prohibited within company-owned or leased vehicles to ensure the health and comfort of all occupants and maintain the cleanliness of our fleet. 6. Compliance and Disciplinary Actions: All employees must adhere to this policy. Failure to comply may result in disciplinary actions, including verbal or written warnings or further measures according to our company procedures. We encourage all employees to help enforce and comply with this policy for the overall betterment of our work environment. It is important to note that this policy is not intended to discourage or alienate smokers among our workforce. Rather, it is aimed at ensuring the well-being and comfort of all individuals within our organization, aligning with the principles of a healthy workplace. Together, we can create a positive and smoke-free environment for everyone at [Company/Organization Name]. We kindly request your full cooperation and support in implementing and abiding by this updated smoking policy. For any questions or concerns regarding this policy or assistance with smoking cessation resources, please don't hesitate to contact the [Human Resources Department/Employee Health and Wellness Program]. Thank you for your understanding and cooperation in this matter. Sincerely, [Your Name] [Your Position] [Company/Organization Name] [Contact Information] Note: The content of the sample letter may vary depending on the specific requirements of the organization and the comprehensive smoking policy in place.

Subject: Orange California Sample Letter for Smoking Policy — Ensuring a Healthy and Smoke-free Environment Dear [Employee's Name], We hope this letter finds you in good health and high spirits. We are writing to inform you about our updated smoking policy here at [Company/Organization Name] in Orange, California, in line with our commitment to fostering a healthy and smoke-free work environment. Effective [date], we will be implementing a revised smoking policy that aims to protect the health and well-being of all individuals within our premises and promote a clean and safe workplace. This policy applies to all employees, visitors, and contractors. Key highlights of the new smoking policy include: 1. No Smoking in Building Facilities: Smoking will be strictly prohibited within all indoor areas, including offices, conference rooms, lunchrooms, restrooms, and other shared spaces. 2. Designated Outdoor Smoking Areas: In order to accommodate smokers, we have established designated outdoor smoking areas [(specify locations, if any)]. These areas are the only permissible zones within our premises to smoke as they minimize the exposure of non-smokers to secondhand smoke. 3. Smoke-Free Near Entry Points: In addition to indoor restrictions, smoking within a minimum distance of [specify distance, e.g., 25 feet] from entrances, exits, and windows is also prohibited to prevent the entry of smoke into the building and maintaining clean air quality. 4. Responsible Disposal of Cigarette Butts: Smokers should responsibly dispose of their cigarette butts in designated ashtrays provided in the designated smoking areas. Littering of cigarette butts is strictly prohibited to maintain a clean and litter-free environment. 5. No Smoking in Company Vehicles: Smoking is prohibited within company-owned or leased vehicles to ensure the health and comfort of all occupants and maintain the cleanliness of our fleet. 6. Compliance and Disciplinary Actions: All employees must adhere to this policy. Failure to comply may result in disciplinary actions, including verbal or written warnings or further measures according to our company procedures. We encourage all employees to help enforce and comply with this policy for the overall betterment of our work environment. It is important to note that this policy is not intended to discourage or alienate smokers among our workforce. Rather, it is aimed at ensuring the well-being and comfort of all individuals within our organization, aligning with the principles of a healthy workplace. Together, we can create a positive and smoke-free environment for everyone at [Company/Organization Name]. We kindly request your full cooperation and support in implementing and abiding by this updated smoking policy. For any questions or concerns regarding this policy or assistance with smoking cessation resources, please don't hesitate to contact the [Human Resources Department/Employee Health and Wellness Program]. Thank you for your understanding and cooperation in this matter. Sincerely, [Your Name] [Your Position] [Company/Organization Name] [Contact Information] Note: The content of the sample letter may vary depending on the specific requirements of the organization and the comprehensive smoking policy in place.