Salt Lake Utah Sample Letter for Smoking Policy

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• County: Salt Lake
• Control #: US-0556LR
• Format: Word; Rich Text

Description

Sample Letter for Smoking Policy [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Subject: Implementing a Smoke-Free Policy in Salt Lake City, Utah Dear [Recipient's Name], I hope this letter finds you well. I am writing to address the issue of smoking within the premises of our [Company/Organization Name]. As you know, the harmful effects of smoking not only affect the smokers themselves but also pose a significant risk to individuals exposed to secondhand smoke. In light of this concern, we propose the implementation of a comprehensive smoke-free policy across our Salt Lake City, Utah facilities. The primary objective of this policy is to create a healthier and safer environment for all employees, customers, and visitors. Benefits of a Smoke-Free Policy: 1. Health and well-being: By eliminating smoking in all indoor and outdoor areas, we aim to protect everyone from the harmful effects of secondhand smoke. This will promote a healthier workplace and enhance overall well-being. 2. Compliance with local/state regulations: Salt Lake City, Utah has enacted strict regulations regarding smoking in public places. Adhering to these regulations will help us maintain a lawful and responsible operation. 3. Enhanced professionalism: A smoke-free policy will project a positive image for our organization by demonstrating our commitment to the health, safety, and productivity of our workforce. Such professionalism can improve public perception and positively impact customer satisfaction. Key Policy Guidelines: 1. Smoking is strictly prohibited within all indoor areas of our premises, including restrooms, stairwells, hallways, and other enclosed spaces. 2. Smoking is also prohibited in designated outdoor areas where non-smokers may be affected or where municipal regulations stipulate. 3. Designated smoking areas, if permitted by local regulations, must be located at least [X distance] away from building entrances, windows, and ventilation systems. 4. Signage will be prominently displayed, indicating areas where smoking is permitted (if applicable) and clearly stating the smoke-free nature of all indoor spaces. 5. Smoking cessation support and resources will be made available to all employees who wish to quit smoking. We strongly encourage them to take advantage of these services. We kindly request your support in implementing and enforcing this smoke-free policy. Smoking cessation resources, including relevant literature and contacts, will be made available to help communicate the policy effectively to all employees and visitors. Should you have any questions or concerns regarding this proposed policy, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number]. Thank you for your attention to this important matter. Sincerely, [Your Name] [Your Position] [Company/Organization Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Subject: Implementing a Smoke-Free Policy in Salt Lake City, Utah Dear [Recipient's Name], I hope this letter finds you well. I am writing to address the issue of smoking within the premises of our [Company/Organization Name]. As you know, the harmful effects of smoking not only affect the smokers themselves but also pose a significant risk to individuals exposed to secondhand smoke. In light of this concern, we propose the implementation of a comprehensive smoke-free policy across our Salt Lake City, Utah facilities. The primary objective of this policy is to create a healthier and safer environment for all employees, customers, and visitors. Benefits of a Smoke-Free Policy: 1. Health and well-being: By eliminating smoking in all indoor and outdoor areas, we aim to protect everyone from the harmful effects of secondhand smoke. This will promote a healthier workplace and enhance overall well-being. 2. Compliance with local/state regulations: Salt Lake City, Utah has enacted strict regulations regarding smoking in public places. Adhering to these regulations will help us maintain a lawful and responsible operation. 3. Enhanced professionalism: A smoke-free policy will project a positive image for our organization by demonstrating our commitment to the health, safety, and productivity of our workforce. Such professionalism can improve public perception and positively impact customer satisfaction. Key Policy Guidelines: 1. Smoking is strictly prohibited within all indoor areas of our premises, including restrooms, stairwells, hallways, and other enclosed spaces. 2. Smoking is also prohibited in designated outdoor areas where non-smokers may be affected or where municipal regulations stipulate. 3. Designated smoking areas, if permitted by local regulations, must be located at least [X distance] away from building entrances, windows, and ventilation systems. 4. Signage will be prominently displayed, indicating areas where smoking is permitted (if applicable) and clearly stating the smoke-free nature of all indoor spaces. 5. Smoking cessation support and resources will be made available to all employees who wish to quit smoking. We strongly encourage them to take advantage of these services. We kindly request your support in implementing and enforcing this smoke-free policy. Smoking cessation resources, including relevant literature and contacts, will be made available to help communicate the policy effectively to all employees and visitors. Should you have any questions or concerns regarding this proposed policy, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number]. Thank you for your attention to this important matter. Sincerely, [Your Name] [Your Position] [Company/Organization Name]