Alameda California Sample Letter for Response to a Positive Drug Test - Employer

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• County: Alameda
• Control #: US-0561LR
• Format: Word; Rich Text

Description

Sample Letter for Response to a Positive Drug Test - Employer Dear [Employee's Name], We hope this letter finds you well. We recently received the results of your drug test, and unfortunately, it has come back positive for [specific drug]. As an employer committed to maintaining a safe and drug-free workplace, it is our duty to address this matter seriously and take necessary actions. As per our company policy, a positive drug test result could have serious consequences, including potential disciplinary action and termination of employment. However, before proceeding with any actions, we want to provide you with an opportunity to explain the circumstances of this test result. We understand that there could be various reasons for a false-positive result or extenuating circumstances that may have contributed to this outcome. We encourage you to schedule a meeting with our designated Human Resources representative within the next [reasonable timeframe, e.g., 48 hours] to discuss this matter further. During the meeting, you will have the chance to present any pertinent information, such as prescriptions, medical conditions, or other justifications that could explain the positive drug test result. Please ensure you bring any relevant documentation that supports your explanation. It is important to note that the ultimate decision regarding your employment will depend on the outcome of this meeting and the validity of your explanation. We will consider the seriousness of the situation, company policies, as well as prior disciplinary actions before making a final determination. Our primary concern is not only the safety of the workplace but also your overall wellbeing. If you believe you may have a substance abuse issue, we strongly encourage you to seek professional help. Our company provides confidential resources such as employee assistance programs (EAP), which can assist you in finding the necessary support and guidance. Please treat this matter with the utmost urgency, as we strive to resolve it promptly and fairly. We trust that you will cooperate fully during this process and appreciate your understanding of the implications this positive drug test result carries. Should you have any questions or need any further clarification, please do not hesitate to reach out to our HR department at [contact information]. We are here to support you while maintaining a healthy and drug-free workplace for all employees. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Title/Position] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Employee's Name], We hope this letter finds you well. We recently received the results of your drug test, and unfortunately, it has come back positive for [specific drug]. As an employer committed to maintaining a safe and drug-free workplace, it is our duty to address this matter seriously and take necessary actions. As per our company policy, a positive drug test result could have serious consequences, including potential disciplinary action and termination of employment. However, before proceeding with any actions, we want to provide you with an opportunity to explain the circumstances of this test result. We understand that there could be various reasons for a false-positive result or extenuating circumstances that may have contributed to this outcome. We encourage you to schedule a meeting with our designated Human Resources representative within the next [reasonable timeframe, e.g., 48 hours] to discuss this matter further. During the meeting, you will have the chance to present any pertinent information, such as prescriptions, medical conditions, or other justifications that could explain the positive drug test result. Please ensure you bring any relevant documentation that supports your explanation. It is important to note that the ultimate decision regarding your employment will depend on the outcome of this meeting and the validity of your explanation. We will consider the seriousness of the situation, company policies, as well as prior disciplinary actions before making a final determination. Our primary concern is not only the safety of the workplace but also your overall wellbeing. If you believe you may have a substance abuse issue, we strongly encourage you to seek professional help. Our company provides confidential resources such as employee assistance programs (EAP), which can assist you in finding the necessary support and guidance. Please treat this matter with the utmost urgency, as we strive to resolve it promptly and fairly. We trust that you will cooperate fully during this process and appreciate your understanding of the implications this positive drug test result carries. Should you have any questions or need any further clarification, please do not hesitate to reach out to our HR department at [contact information]. We are here to support you while maintaining a healthy and drug-free workplace for all employees. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Title/Position] [Company Name] [Company Address] [City, State, ZIP Code]