San Diego California Sample Letter for Response to a Positive Drug Test - Employer

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• County: San Diego
• Control #: US-0561LR
• Format: Word; Rich Text

Description

Sample Letter for Response to a Positive Drug Test - Employer

Subject: Sample Letter for Responding to a Positive Drug Test Result — Employer Keywords: San Diego California, positive drug test, response letter, employer, employee, drug-free workplace, policy, verification, circumstances, follow-up actions [Your Name] [Your Title] [Your Organization] [Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Title] [Company/Organization Name] [Street Address] [City, State, Zip Code] Dear [Recipient's Name], I hope this letter finds you well. I am writing in response to the positive drug test result received regarding [Employee's Name], who is an employee at [Your Organization]. As [Your Organization] adheres to strict policies and maintains a drug-free workplace, I wanted to address this matter promptly and responsibly. First and foremost, I would like to express our commitment to ensuring employee safety, maintaining a productive work environment, and complying with all applicable laws and regulations concerning drug use and abuse. We take any positive drug test result seriously, and our intentions are to handle this issue in a fair, supportive, and objective manner. As per our drug-free workplace policy, it is essential to verify the accuracy of the initial test result before making any determinations or taking further actions. We will promptly request a verification test, conducted by a certified laboratory, to ascertain the accuracy of the initial drug test result. This ensures the possibility of false-positive or false-negative outcomes is effectively addressed. Additionally, we understand that there may be circumstances that could explain the positive drug test result. To ensure a fair and comprehensive assessment, we invite [Employee's Name] to provide any information or documentation related to prescribed medications, medical conditions, or other legitimate reasons that may have contributed to the test result. By providing this information, we aim to gain a clearer understanding of the situation and to make informed decisions about appropriate next steps. We also believe in providing support and resources to address any potential substance abuse issues that may be affecting our employees. To that end, we encourage [Employee's Name] to seek professional guidance from a licensed healthcare provider or a designated Employee Assistance Program (EAP). The EAP can offer confidential counseling, treatment referrals, and assistance with personal health management. We highly value our employees' wellbeing and are committed to offering the necessary support. Once we have received the verification test results and considered any additional information provided by [Employee's Name], we will schedule a meeting to discuss the findings and determine appropriate follow-up actions. Our objective is to strike a balance between supporting [Employee's Name] in addressing any potential issues and safeguarding the interests of [Your Organization] and its employees. Should you have any questions or concerns, please feel free to contact me at [Phone Number] or [Email Address]. We appreciate your understanding and cooperation in this matter. Together, we can ensure a drug-free and safe working environment for all. Thank you for your attention to this important issue. Sincerely, [Your Name] [Your Title] [Your Organization]