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Purchase Order (PO Form) PO is required on any purchase of goods or service and for a contract.
The key difference is that a purchase order is sent by buyers to vendors with the intention to track and control the purchasing process. On the other hand, an invoice is an official payment request sent by vendors to buyers once their order is fulfilled.
A purchase order, or PO, is an official document issued by a buyer committing to pay the seller for the sale of specific products or services to be delivered in the future.
A purchase order (PO) is a commercial document and first official offer issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers.
A P.O. or Purchase Order number is a unique number assigned to a purchase order form. The purchase order details the products or services a business wishes to receive from a particular vendor (or supplier). The purchase order number will be referenced throughout the transaction process by both buyer and seller.
Upon approval, the purchase order becomes a legally binding document. An invoice is issued by the seller (or vendor) upon completion of the terms as outlined in the purchase order. An invoice includes the previously agreed upon price that the buyer should pay now that the order has been completed.
The PO is prepared by the buyer when they order goods or services, while an invoice is created by the seller to request payment for the goods sold. The PO is sent to the seller, while the invoice is sent to the buyer.
By submitting an order, the buyer is committing to purchasing goods or services for the agreed upon amount. Because the order is filled before the buyer receives their bill, a purchase order gives the seller insurance against non-payment.