What should be in an employee personnel file?

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

What should be included in a personnel file request?

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

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Personnel File Inspection Requirements for Companies

Contra Costa California Personnel File Inspection Requirements for Companies

Name: Contra Costa California Personnel File Inspection Requirements for Companies
Brand: US Legal Forms
Rating: 4.76 (399 reviews)

Category:

Employment - Personnel Files

State:

Multi-State

County:

Contra Costa

Control #:

US-447EM

Format:

Instant download

Description

This Employment & Human Resources form covers the needs of employers of all sizes.

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Additionally, employers must keep on file any employee benefit plan (such as pension and insurance plans) and any written seniority or merit system for the full period the plan or system is in effect and for at least one year after its termination.

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

Effective January 1, 2013, California law provides that current and former employees (or a representative) have the right to inspect and receive a copy of the personnel files and records that relate to the employee's performance or to any grievance concerning the employee.

Dear Human Resources Deparment: Please allow this letter to serve as a request for my employment records maintained by Acme Corporation. I am seeking complete copies of the following: My personnel records maintained by Acme Corporation that relate to my performance or to any grievance concerning me.

This could include the following: Notices of commendation, warning, or discipline. Notices of layoff, leave of absence, and vacation. Education and training notices and records. Performance reviews. Attendance records. Payroll authorization forms. Termination notices and documentation.

If you ever feel that your rights have been violated by an employer or think you may need to consider legal action against a current or former employer, it may be important for you to obtain your personnel files.

To make a request, employees can either file a written request (by mail, email, or other written form), or by making a written request using a form provided by the employer. As noted above, the employer has to provide access to the records within 30 days.

Date: Dear (Name of Employer/Manager/HR): As per Cal. Labor Code Sections 1198.5, 226(b) and 432, please forward a copy of my personnel file, including any and all documents I signed which are in your possession and all my payroll records, within 21 business days of this request, as required by law.

Examples of items that should not be included in the personnel file are: Pre-employment records (with the exception of the application and resume) Monthly attendance transaction documents. Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.

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Our Values: Contra Costa County serves people, businesses and communities. Apply to Inspector, Auto Appraiser, Field Service Technician and more!Refers to requirements in the Municipal Regional Permit to inspect treatment BMPs and implement preventative and. Looking for free summertime recreation that's fun and healthy for the whole family? Check out 511 Contra Costa's Summer Bike Challenge. Complete this application to request a Contra Costa Fire Protection District inspection. 3. Contra Costa County Environmental Health Department - Notification confirmation is required for the removal of any septic tanks. Participating employers are required to report employer and employee contribution data to CCCERA. Section 33 01 30. 11 - Inspection of Sewers .

Contra Costa California Personnel File Inspection Requirements for Companies

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Contra Costa California Personnel File Inspection Requirements for Companies

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