Chicago Illinois Sample WARN Notification Letter - to Individual Employee

• Category: Employment - Termination - Layoffs
• State: Multi-State
• City: Chicago
• Control #: US-AHI-321
• Format: Word; Rich Text

Description

This AHI form is used to notify employees of the closing of a business due to economic downturn. This form is to be issued 60 days prior to the closing of the business. Subject: Notice of Potential Layoff — WARN Notification [Employee Name] [Employee Address] [City, State, Zip Code] [Date] Dear [Employee Name], We regret to inform you that due to unforeseen circumstances affecting our organization's operations, it has become necessary to consider a reduction in workforce. This letter is to provide you with a formal notice under the Worker Adjustment and Retraining Notification (WARN) Act to inform you about the potential impact on your employment. The WARN Act is a federal law requiring employers to provide a 60-day notice before implementing mass layoffs or plant closures. This notice ensures that affected employees have sufficient time to prepare for potential job loss and to explore alternative employment opportunities. While we are working diligently to avoid mass layoffs, the ongoing economic challenges have prompted the need for internal restructuring. Unfortunately, we anticipate the reduction of positions in the [specific department, division, or business unit] where you are currently employed. At this stage, we would like to emphasize that this notification does not represent a definitive decision regarding your employment status. Extensive evaluation and consideration will be given to explore all possible alternatives and minimize the impact on our valued employees. Subsequent communications will be delivered to inform you of the final outcome of this review process. During the evaluation period, we encourage you to remain focused on maintaining your productivity and professional conduct. We recognize your contributions to our organization and are committed to providing support throughout this challenging time. We will make every effort to assist you in your career transition, should it become necessary. Our Human Resources Department will be available to provide you with any necessary information and resources during this process. They will assist you in accessing job placement services, updating your resume, and exploring potential training opportunities to enhance your skill set. Please be advised that we have not reached a conclusive decision yet, and the continuation of your employment remains in effect for the duration of your notice period. We will provide further updates as soon as possible to ensure transparency and allow for effective planning. We understand that this news may cause stress and uncertainty. However, we assure you that we are committed to treating all employees affected during this transition with utmost fairness and in compliance with all applicable laws and regulations. If you have any questions or require additional information, please do not hesitate to contact [HR representative's name] in the Human Resources Department at [HR contact number] or [HR contact email]. Thank you for your understanding and cooperation during this challenging period. Sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [City, State, Zip Code] Types of Chicago Illinois Sample WARN Notification Letters — to Individual Employee: 1. Chicago Illinois Sample WARN Notification Letter — Temporary Layoff Variation: This variation would be used in the case of a temporary layoff or furlough, notifying employees of the temporary cessation of work for a specific period. It would outline the expected duration of the layoff and any additional details specific to the situation. 2. Chicago Illinois Sample WARN Notification Letter — Permanent Layoff Variation: This variation would be used for permanent layoffs where the position is not expected to be reinstated in the foreseeable future. It would provide information on severance packages, potential benefits eligibility, and any necessary information related to final pay and other logistical matters.

Subject: Notice of Potential Layoff — WARN Notification [Employee Name] [Employee Address] [City, State, Zip Code] [Date] Dear [Employee Name], We regret to inform you that due to unforeseen circumstances affecting our organization's operations, it has become necessary to consider a reduction in workforce. This letter is to provide you with a formal notice under the Worker Adjustment and Retraining Notification (WARN) Act to inform you about the potential impact on your employment. The WARN Act is a federal law requiring employers to provide a 60-day notice before implementing mass layoffs or plant closures. This notice ensures that affected employees have sufficient time to prepare for potential job loss and to explore alternative employment opportunities. While we are working diligently to avoid mass layoffs, the ongoing economic challenges have prompted the need for internal restructuring. Unfortunately, we anticipate the reduction of positions in the [specific department, division, or business unit] where you are currently employed. At this stage, we would like to emphasize that this notification does not represent a definitive decision regarding your employment status. Extensive evaluation and consideration will be given to explore all possible alternatives and minimize the impact on our valued employees. Subsequent communications will be delivered to inform you of the final outcome of this review process. During the evaluation period, we encourage you to remain focused on maintaining your productivity and professional conduct. We recognize your contributions to our organization and are committed to providing support throughout this challenging time. We will make every effort to assist you in your career transition, should it become necessary. Our Human Resources Department will be available to provide you with any necessary information and resources during this process. They will assist you in accessing job placement services, updating your resume, and exploring potential training opportunities to enhance your skill set. Please be advised that we have not reached a conclusive decision yet, and the continuation of your employment remains in effect for the duration of your notice period. We will provide further updates as soon as possible to ensure transparency and allow for effective planning. We understand that this news may cause stress and uncertainty. However, we assure you that we are committed to treating all employees affected during this transition with utmost fairness and in compliance with all applicable laws and regulations. If you have any questions or require additional information, please do not hesitate to contact [HR representative's name] in the Human Resources Department at [HR contact number] or [HR contact email]. Thank you for your understanding and cooperation during this challenging period. Sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [City, State, Zip Code] Types of Chicago Illinois Sample WARN Notification Letters — to Individual Employee: 1. Chicago Illinois Sample WARN Notification Letter — Temporary Layoff Variation: This variation would be used in the case of a temporary layoff or furlough, notifying employees of the temporary cessation of work for a specific period. It would outline the expected duration of the layoff and any additional details specific to the situation. 2. Chicago Illinois Sample WARN Notification Letter — Permanent Layoff Variation: This variation would be used for permanent layoffs where the position is not expected to be reinstated in the foreseeable future. It would provide information on severance packages, potential benefits eligibility, and any necessary information related to final pay and other logistical matters.