Contra Costa California Letter to Client - Failure to pay account and proposed withdrawal

• Category: Attorneys - Letters
• State: Multi-State
• County: Contra Costa
• Control #: US-ATTY-3
• Format: Word; Rich Text

Description

This is a multi-state form covering the subject matter of the title. Dear [Client's Name], I hope this email finds you in good health and high spirits. I am writing to address an important matter regarding the outstanding balance on your account with [Your Company Name]. Despite our previous reminders and notices, it has come to my attention that your payment for the invoice dated [Invoice Date] with a total amount of [Total Amount] has not been received. As a valued client of ours, we have always appreciated your promptness in settling your invoices. However, the delay in receiving your payment has put a strain on our financial resources and affected our ability to meet our own obligations. We kindly request your immediate attention to this matter and prompt payment of the outstanding balance. In order to rectify the situation and ensure a smooth resolution, we propose a withdrawal plan that can help both parties mutually agree on a feasible arrangement. We understand that unforeseen circumstances may have led to this delay, and we are committed to providing you with as much flexibility as possible. Outlined below are three potential withdrawal options for your consideration: 1. Lump Sum Payment: If it is convenient for you, we kindly request the outstanding balance to be paid in full within [specified timeframe]. This will enable us to close your account promptly and resume our business relationship on positive terms. 2. Installment Payments: We also offer the option of spreading the outstanding balance over a series of monthly installments. We propose a repayment schedule of [number of installments] installments, with each installment amount to be paid on or before [due date]. We believe this will help alleviate any financial burden and provide a reasonable path towards account settlement. 3. Negotiated Settlement: We understand that your financial situation may require a more tailored approach. If you are facing significant challenges, we are open to discussing a negotiated settlement that is fair and reasonable for both parties. This allows us to find a middle ground that can help resolve the outstanding balance issue while preserving our business relationship. Please note that while we remain committed to reaching a satisfactory resolution, continued failure to pay this outstanding account within the agreed timeframe may result in further action, such as the involvement of a collections agency or legal proceedings. We highly value our relationship with you and would like to avoid such measures if at all possible. To proceed with one of the above options or discuss any alternative solutions, please contact our accounts department at [contact details] no later than [due date — preferably within 10 business days]. Our team will be more than happy to assist you and answer any questions or concerns you may have. We sincerely hope to resolve this matter amicably and maintain our valued professional relationship moving forward. Thank you for your immediate attention to this issue, and we look forward to hearing from you soon. Warm regards, [Your Name] [Your Title/Position] [Your Company Name] [Your Contact Information]

Dear [Client's Name], I hope this email finds you in good health and high spirits. I am writing to address an important matter regarding the outstanding balance on your account with [Your Company Name]. Despite our previous reminders and notices, it has come to my attention that your payment for the invoice dated [Invoice Date] with a total amount of [Total Amount] has not been received. As a valued client of ours, we have always appreciated your promptness in settling your invoices. However, the delay in receiving your payment has put a strain on our financial resources and affected our ability to meet our own obligations. We kindly request your immediate attention to this matter and prompt payment of the outstanding balance. In order to rectify the situation and ensure a smooth resolution, we propose a withdrawal plan that can help both parties mutually agree on a feasible arrangement. We understand that unforeseen circumstances may have led to this delay, and we are committed to providing you with as much flexibility as possible. Outlined below are three potential withdrawal options for your consideration: 1. Lump Sum Payment: If it is convenient for you, we kindly request the outstanding balance to be paid in full within [specified timeframe]. This will enable us to close your account promptly and resume our business relationship on positive terms. 2. Installment Payments: We also offer the option of spreading the outstanding balance over a series of monthly installments. We propose a repayment schedule of [number of installments] installments, with each installment amount to be paid on or before [due date]. We believe this will help alleviate any financial burden and provide a reasonable path towards account settlement. 3. Negotiated Settlement: We understand that your financial situation may require a more tailored approach. If you are facing significant challenges, we are open to discussing a negotiated settlement that is fair and reasonable for both parties. This allows us to find a middle ground that can help resolve the outstanding balance issue while preserving our business relationship. Please note that while we remain committed to reaching a satisfactory resolution, continued failure to pay this outstanding account within the agreed timeframe may result in further action, such as the involvement of a collections agency or legal proceedings. We highly value our relationship with you and would like to avoid such measures if at all possible. To proceed with one of the above options or discuss any alternative solutions, please contact our accounts department at [contact details] no later than [due date — preferably within 10 business days]. Our team will be more than happy to assist you and answer any questions or concerns you may have. We sincerely hope to resolve this matter amicably and maintain our valued professional relationship moving forward. Thank you for your immediate attention to this issue, and we look forward to hearing from you soon. Warm regards, [Your Name] [Your Title/Position] [Your Company Name] [Your Contact Information]