Bexar Texas Procedure for Conducting an I 9 Audit

Name: Bexar Texas Procedure for Conducting an I 9 Audit
Brand: US Legal Forms
Rating: 4.67 (223 reviews)

Category:

Corporations - Due Diligence

State:

Multi-State

County:

Bexar

Control #:

US-DD011A07

Format:

Instant download

Description

This due diligence form is a guide for conducting an audit of an employer's I-9 due diligence forms. Employers are required to verify the identity and eligibility for employment of all persons they hire. It is also unlawful for employers to knowingly hire a person who is not authorized to work in the U.S., or continue to employ such a person. Thus, employers are required to complete a Due diligence form I-9 for each new employee. The due diligence team should conduct a thorough examination of an employer's policies and procedures and should subsequently per form a random I-9 audit to identify any serious compliance issues.

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Employers must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay). For example, if your employee began work for pay on Monday, you must complete Section 2 by Thursday of that week.

Employers may designate an authorized representative to fill out Forms I-9 on behalf of their company, including personnel officers, foremen, agents or notary public.

Employees rehired three years after you originally completed their Form I-9 must complete a new Form I-9.

Copies of all communications sent to employees who are missing I-9s should be kept in the Form I-9 audit file. Organizations should establish a due date for employees to provide documentation. Requiring that the employee bring the items with him or her the next day he or she works is suggested.

Which I-9 Documents Need to Be Reverified? Temporary Evidence of Lawful Permanent Residence in the form of I-551 Stamp in a Foreign Passport. Temporary Evidence of Lawful Permanent Residence in the form of a machine-readable Immigrant Visa with a I-551 Notation. Employment Authorization Document Form I-776.

Make a copy of all U.S. passports, passport cards, Permanent Resident Cards (Form I-551) and Employment Authorization Documents (Form I2011766) presented by employees and retain them with Form I-9. The photo will display automatically in E-Verify during the verification process.

A new Form I-9 is required when the rehire date is more than 3 years from the date the Form I-9 was originally completed. For seasonal employees, a hire is not deemed to have taken place if the employees are deemed to be continuing in their employment and have a reasonable expectation of employment at all times.

How long does the E-Verify process take? For most employees, the process will take less than one business day to complete, once the I-9 form has been sent to Simplei9.com.

Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens.

When it is necessary to update or reverify Form I-9, employers should take the following steps: Step 1: Ensure Documentation Provided Is Acceptable.Step 2: Complete Section 3 of the Form I-9.Step 3: Update Tracking Spreadsheet and Establish Need for Future Reverifications.

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Bexar Texas Procedure for Conducting an I 9 Audit

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