This due diligence form is a guide for conducting an audit of an employer's I-9 due diligence forms. Employers are required to verify the identity and eligibility for employment of all persons they hire. It is also unlawful for employers to knowingly hire a person who is not authorized to work in the U.S., or continue to employ such a person. Thus, employers are required to complete a Due diligence form I-9 for each new employee. The due diligence team should conduct a thorough examination of an employer's policies and procedures and should subsequently per form a random I-9 audit to identify any serious compliance issues.
Cook Illinois is a company that specializes in various transportation services. As part of their commitment to compliance with employment laws, Cook Illinois conducts I-9 audits to ensure that their hiring processes adhere to the guidelines set by the U.S. Citizenship and Immigration Services (USCIS). The I-9 form is a crucial document used to verify the identity and employment authorization of individuals hired for employment in the United States. Cook Illinois follows a systematic procedure for conducting an I-9 audit to guarantee compliance and maintain proper records. The company understands the importance of accuracy and ensures that their employees complete the I-9 form correctly. Here are the key steps involved in Cook Illinois' procedure for conducting an I-9 audit: 1. Establishing a Schedule: Cook Illinois creates a schedule for conducting regular I-9 audits across all departments and locations within the company. This ensures that all employees' documents are reviewed periodically and consistently. 2. Identifying the Documents: The audit begins by collecting and reviewing the I-9 forms and supporting documents, such as passports, driver's licenses, or social security cards. The auditors meticulously examine each form for completeness, accuracy, and proper documentation. 3. Verification of Employee Information: Cook Illinois ensures that all employee information provided on the I-9 forms, such as names, dates of birth, and social security numbers, are accurate and match the associated supporting documents. 4. Examination of Work Authorization Documents: Cook Illinois auditors carefully ascertain the authenticity and validity of work authorization documents, such as Permanent Resident Cards (Green Cards), Employment Authorization Documents (EAD), or other forms acceptable by USCIS guidelines. 5. Correcting Errors: If any errors or omissions are discovered on the I-9 forms, Cook Illinois promptly notifies the respective employee and allows them to correct the information within a designated timeframe. This is crucial for maintaining accurate records and compliance with legal requirements. 6. Training and Education: Cook Illinois ensures that their human resources staff responsible for handling I-9 forms are properly trained on the correct procedures and required documentation. This helps prevent errors and ensures that employees' information is handled appropriately. 7. Document Retention: Cook Illinois follows federal guidelines on retaining I-9 forms and supporting documents. They understand the need to safeguard employees' information and maintain records for the required period to demonstrate compliance with immigration laws. 8. Continuous Monitoring: Cook Illinois implements a continuous monitoring system to identify any changes in immigration laws or USCIS guidelines that may impact their I-9 procedures. This enables the company to stay up-to-date and adapt their processes accordingly. While Cook Illinois does not have named different types of I-9 audits, they ensure that their procedure is comprehensive enough to cover the entire organization. The company's commitment to adherence and compliance with employment laws cultivates a safe and legally compliant working environment for both employees and employers. Keywords: Cook Illinois, transportation services, I-9 audits, compliance, U.S. Citizenship and Immigration Services, hiring processes, employment laws, employee information, work authorization documents, document retention, continuous monitoring.Cook Illinois is a company that specializes in various transportation services. As part of their commitment to compliance with employment laws, Cook Illinois conducts I-9 audits to ensure that their hiring processes adhere to the guidelines set by the U.S. Citizenship and Immigration Services (USCIS). The I-9 form is a crucial document used to verify the identity and employment authorization of individuals hired for employment in the United States. Cook Illinois follows a systematic procedure for conducting an I-9 audit to guarantee compliance and maintain proper records. The company understands the importance of accuracy and ensures that their employees complete the I-9 form correctly. Here are the key steps involved in Cook Illinois' procedure for conducting an I-9 audit: 1. Establishing a Schedule: Cook Illinois creates a schedule for conducting regular I-9 audits across all departments and locations within the company. This ensures that all employees' documents are reviewed periodically and consistently. 2. Identifying the Documents: The audit begins by collecting and reviewing the I-9 forms and supporting documents, such as passports, driver's licenses, or social security cards. The auditors meticulously examine each form for completeness, accuracy, and proper documentation. 3. Verification of Employee Information: Cook Illinois ensures that all employee information provided on the I-9 forms, such as names, dates of birth, and social security numbers, are accurate and match the associated supporting documents. 4. Examination of Work Authorization Documents: Cook Illinois auditors carefully ascertain the authenticity and validity of work authorization documents, such as Permanent Resident Cards (Green Cards), Employment Authorization Documents (EAD), or other forms acceptable by USCIS guidelines. 5. Correcting Errors: If any errors or omissions are discovered on the I-9 forms, Cook Illinois promptly notifies the respective employee and allows them to correct the information within a designated timeframe. This is crucial for maintaining accurate records and compliance with legal requirements. 6. Training and Education: Cook Illinois ensures that their human resources staff responsible for handling I-9 forms are properly trained on the correct procedures and required documentation. This helps prevent errors and ensures that employees' information is handled appropriately. 7. Document Retention: Cook Illinois follows federal guidelines on retaining I-9 forms and supporting documents. They understand the need to safeguard employees' information and maintain records for the required period to demonstrate compliance with immigration laws. 8. Continuous Monitoring: Cook Illinois implements a continuous monitoring system to identify any changes in immigration laws or USCIS guidelines that may impact their I-9 procedures. This enables the company to stay up-to-date and adapt their processes accordingly. While Cook Illinois does not have named different types of I-9 audits, they ensure that their procedure is comprehensive enough to cover the entire organization. The company's commitment to adherence and compliance with employment laws cultivates a safe and legally compliant working environment for both employees and employers. Keywords: Cook Illinois, transportation services, I-9 audits, compliance, U.S. Citizenship and Immigration Services, hiring processes, employment laws, employee information, work authorization documents, document retention, continuous monitoring.
