Information for Employers regarding how and when deductions can be made.
Tarrant Texas Employer Training Memo - Payroll Deductions
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Multi-State
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Tarrant
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US-FR-PRD-1
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FAQ
The standard payroll deductions are those that are required by law. They include federal income tax, Social Security, Medicare, state income tax, and court-ordered garnishments.
What types of things cannot be deducted from employees' wages? Employers cannot charge interest or fees for cashing cheques or providing payroll advances. Employers cannot recover business expenses from the wages of employees. Safety equipment is an employer's responsibility.
Without written authorization from the employee, The Texas Pay Day Act allows an employer to make deductions only if they are ordered by a court (child support payments) or authorized by state or federal law (income tax withholding). All other deductions must be in writing and signed by the employee.
What types of things cannot be deducted from employees' wages? Employers cannot charge interest or fees for cashing cheques or providing payroll advances. Employers cannot recover business expenses from the wages of employees. Safety equipment is an employer's responsibility.
Allowable Paycheck Deductions Personal loans (cash advances, 401(k) or retirement loan payment, bail or bond payments, etc.) Personal purchases of a business's goods or services such as: Food purchases from the cafeteria.Employee's health, dental, vision, and other insurance payments or co-payments.
What Can Be Deducted From Employee Wages? Payroll taxes; Retirement plan contributions; Social security contributions; Benefit plan contributions, such as the employee portion of health insurance premiums; Other items for the employee's benefit or for which the employee gives written consent, such as union dues;
Employers can only deduct money for training courses if it was agreed in the contract or in writing beforehand. For example, an employer could ask someone to agree in writing before a training course to pay back costs if they leave within 6 months.
Pre-tax deductions: Medical and dental benefits, 401(k) retirement plans (for federal and most state income taxes) and group-term life insurance. Mandatory deductions: Federal and state income tax, FICA taxes, and wage garnishments. Post-tax deductions: Garnishments, Roth IRA retirement plans and charitable donations.
By law, your employer is permitted to deduct wages for taxes for state and federal income, social security, and state disability insurance obligations. You can control how much is deducted by claiming allowances on a W4.